|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Job Opening
|
|
|
|
|
|
|
|
|
|
|
|
|
Posting Title: |
|
PROCUREMENT ASSISTANT, FS5 (Temporary Job Opening)
|
|
Job Code Title: |
|
PROCUREMENT ASSISTANT
|
|
Department/ Office: |
|
United Nations Disengagement Observer Force
|
|
Duty Station: |
|
AIN ZIOUANI
|
|
Posting Period: |
|
5 October 2015-11 October 2015
|
|
Job Opening number: |
|
15-PRO-UNDOF-49313-J-AIN ZIOUANI
|
|
Staffing Exercise ID: |
|
N/A
|
|
|
|
|
|
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Org. Setting and Reporting
|
|
|
|
This position is located in the Procurement Section, United Nations Disengagement Observer Force (UNDOF).The Procurement Assistant reports to the Chief Procurement Officer .
|
|
|
|
Responsibilities
|
|
|
|
Within limits of delegated authority, the Procurement Assistant FS-5 will carry out the following duties:
• Supervises and provides work direction and guidance to junior procurement assistants and national general service staff; manages and coordinates the activities in his/her unit or area of responsibility.
• Oversees the provision of assistance to requisitioning personnel in preparing scope of work and specifications of goods and services; proposes product substitutions consistent with requirements to achieve cost savings; determines the availability of funding sources.
• Researches the market; recommends potential sources of new procurement; interviews potential suppliers and contractors; proposes new companies for approval by the supervisor for inclusion in the registered vendors list.
• Undertakes vendor evaluation in accordance with the Supply and Procurement Manuals and established procedures; reviews and evaluates the performance of vendors and contractors; identifies any shortcomings; initiates appropriate recommendations to the Supplier Review Committee for suspension and/ or exclusion of those who fail to perform satisfactorily from any further business with the field mission.
• Oversees the verification of invoices received against goods receipts and contracted prices prior to approving the processing of such invoices for payment.
• Revises and clears for the Contracts Officer, presentations received from junior staff for the Local/Headquarters Committee on Contracts (LCC/HCC) for procurement cases involving financial commitments in excess of the delegated monetary ceilings of procurement, for approval by the authorized official; participates in LCC meetings and provides relevant explanations and details to the committee.
• Reviews technical evaluations received from requisitioning offices and advises the designated purchasing staff on the selection of the vendor/bid/offer in accordance with related established financial rules and regulations for submission to respective awarding authority.
• Reviews, revises, and clears purchase orders and contracts received from junior procurement staff, prior to forwarding them for approval by the appropriate senior officer; presents the purchase order and contracts, once approved and obligated, to the successful bidders.
• Supervises the maintenance of relevant internal databases and files; monitors contractual agreements, directs provisioning contracts and inform users affected of contractual rights and obligations.
• Recommends a comprehensive training curriculum; conducts and coordinates courses, demonstrations and workshops; plans further advanced training as evidenced by course feedback.
• Supervises the sale by auction of mission assets which have been written off the inventory and recommended for sale by property survey board action; prepares advertisements; organizes viewing of assets; receives bids; prepares documentation for the opening of bid; coordinates with the relevant section the handover of equipment once payment is made.
• Guides and directs the development and implementation of a documentation filing system which provides transparency; proper record control; security of documentation, particularly sealed bids, which adheres to the standards and procedures outlined within the supply and procurement manuals.
• Performs other duties as required.
|
|
|
|
Competencies
|
|
|
|
Professionalism: Knowledge of internationally recognized procurement standards and of all phases of international procurement techniques and operations used in contracting for a diverse range of goods and services. Knowledge of contract law and expertise in handling complex contract issues. Knowledge of quantitative methods to measure supplier capacity systems and ability to identify sources of supply, market trends and pricing. Ability to shape and influence agreements with requisitioning units and vendors. Ability to apply technical expertise to resolve a range of issues/problems. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
|
|
|
|
Education
|
|
|
|
High school diploma or equivalent.
|
|
|
|
Work Experience
|
|
|
|
At least 8 years of experience in the field of procurement at the national or international level including at least 4 years of United Nations experience.
|
|
|
|
Languages
|
|
|
|
Fluency in one of the working languages of the UN Secretariat, English (both oral and written) is required; knowledge of the other is desirable.
|
|
|
|
Assessment
|
|
|
|
Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.
|
|
|
|
Special Notice
|
|
|
|
Notes:
• A current staff member who holds a fixed-term, permanent or continuing appointment may apply for temporary positions no more than one level above his or her current grade. However, a current staff member who holds an appointment at the G-6 or G-7 level may also apply to temporary positions in the Professional category up to and including the P-3 level, subject to meeting all eligibility and other requirements for the position. A staff member holding a temporary appointment shall be regarded as an external candidate when applying for other positions, and may apply for other temporary positions at any level, subject to section 5.7 below and staff rule 4.16 (b) (ii). Therefore, a staff member holding a temporary appointment in the General Service or related categories may only apply to positions within those categories. For full information on eligibility requirements, please refer to section 5 of ST/AI/2010/4Rev.1 on Temporary Appointments. In its resolution 66/234, the General Assembly further “stressed that the Secretary-General should not recur to the practice of temporarily filling posts in the Professional and higher categories with General Service staff members who have not passed the General Service to Professional category examination other than on an exceptional basis, and requests the Secretary-General to ensure that temporary occupation of such posts by the General Service staff shall not exceed a period of one year, effective 1 January 2013…” Consequently, eligible candidates in the General Service or related categories for temporary job openings in the Professional category that have not passed the competitive examination may be selected only on an exceptional basis endorsed by the Office of Human Resources Management where no other suitable candidate could be identified.
• Upon separation from service, including, but not limited to, expiration or termination of, or resignation from, a fixed-term, continuing or permanent appointment, a former staff member will be ineligible for re-employment on the basis of a temporary appointment for a period of 31 days following the separation. In the case of separation from service on retirement, a former staff member will be ineligible for re-employment for a period of three months following the separation. This equally applies, mutatis mutandis, with respect to a former or current staff member who has held or holds an appointment in another entity applying the United Nations Staff Regulations and Rules and who applies for a temporary position with the Secretariat.
• Subject to the funding source of the position, this temporary job opening may be limited to candidates based at the duty station.
• While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post. An external candidate selected for this position is bound by the prevailing condition of the staff selection system under ST/AI/2010/3, as amended, and ST/AI/2010/4/Rev.1. A staff member holding a temporary appointment who is recruited in the Professional and above categories on a temporary appointment, and placed on a position authorized for one year or longer may not apply for or be reappointed to his/her current position within six months of the end of his/her current service. This provision does not apply to staff members holding temporary appointments and placed on positions authorized for one year or more in duty stations authorized for peacekeeping operations or special political missions.
• The expression “Internal candidates”, shall mean staff members who have been recruited after a competitive examination under staff rule 4.16 or after the advice of a central review body under staff rule 4.15.
• Please note that candidates will be required to meet the requirements of Article 101, paragraph 3, of the Charter as well as the requirements of the position. The United Nations is committed to the highest standards of efficiency, competence and integrity for all its human resources, including but not limited to respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to whether they have committed, or are alleged to have committed criminal offences and/or violations of international human rights law and international humanitarian law.
• For information on special post allowance, please refer to ST/AI/1999/17. For more details on the administration of temporary appointments please refer to ST/AI/2010/4/Rev.1.
• The Staff Regulations, Staff Rules and administrative issuances governing staff appointments can be viewed at: http://www.un.org/hr_handbook/English
|
|
|
|
United Nations Considerations
|
|
|
|
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
|
|
|
|
No Fee
|
|
|
|
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.
|
|
|
|
|
|
|
|
|
|
|
|
|
|