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Job Opening
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Posting Title: |
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Programme Management Officer, P3 (Temporary Job Opening)
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Job Code Title: |
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PROGRAMME MANAGEMENT OFFICER
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Department/ Office: |
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Department of Safety and Security
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Duty Station: |
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NEW YORK
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Posting Period: |
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1 October 2015-10 October 2015
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Job Opening number: |
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15-PGM-DSS-49164-J-NEW YORK(G)
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Staffing Exercise ID: |
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N/A
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United Nations Core Values: Integrity, Professionalism, Respect for Diversity
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Org. Setting and Reporting
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The Department of Safety and Security (DSS) was established to unify and strengthen the
United Nations security management system in order to ensure the safety and security of
United Nations staff, operations and premises at United Nations Headquarters, the main duty
stations and in the field. This position is located in the Office of the Under-Secretary General
for the Department of Safety and Security. The incumbent will report to the Assistant-
Secretary General.
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Responsibilities
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The incumbent will be responsible for the following duties:Assist the ASG, as necessary, in
the day-to-day operations of the office; this includes participation in the development,
implementation and evaluation of projects in the department; keep abreast, monitor and
analyze their development and implementation; review relevant correspondence, documents
and reports; Identify problems and issues to be addressed and propose possible courses of
actions; liaise with relevant parties; identify and track follow-up actions; Research, analyze,
consolidate and present information gathered from other departments for reports and briefing
notes;Prepare various written outputs, e.g., draft background papers and responses, input into
reports and publications, and provide editorial and substantive guidance on correspondence
emanating from the department, in order to ensure contents as well as substantive issues are in
line with organizational security policies and direction;Assist in policy development,
including the review and analysis of issues and trends, preparation of studies, etc., and ensure
that information is disseminated to all stakeholders around the globe. Participate in key management meetings and retreats; organize, prepare agendas and summaries, as well as
follow-up on decisions of management.Ensure prompt and efficient communication and
follow-up with other units within the department on matters requiring the attention of the
Assistant-Secretary-General. Perform other duties as required.
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Competencies
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• Professionalism: Knowledge and understanding of theories, concepts and approaches
relevant to programme management and administration. Ability to identify, analyze and
participate in the resolution of issues/problems. Ability to interact well with others, apply
judgment in the context of work assignments and to resolve problems in an effective manner.
Ability to plan own work and manage conflicting priorities. Shows pride in work and in
achievements; demonstrates professional competence and mastery of subject matter; is
conscientious and efficient in meeting commitments, observing deadlines and achieving
results; is motivated by professional rather than personal concerns; shows persistence when
faced with difficult problems or challenges; remains calm in stressful situations. Ability to
conduct independent research and analysis. Takes responsibility for incorporating gender
perspectives and ensuring the equal participation of women and men in all areas of work.•
Communication: Speaks and writes clearly and effectively; listens to others, correctly
interprets messages from others and responds appropriately; asks questions to clarify, and
exhibits interest in having two-way communication; tailors language, tone, style and format to
match audience; demonstrates openness in sharing information and keeping people informed.•
Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits
input by genuinely valuing others' ideas and expertise; is willing to learn from others; places
team agenda before personal agenda; supports and acts in accordance with final group
decision, even when such decisions may not entirely reflect own position; shares credit for
team accomplishments and accepts joint responsibility for team shortcomings.
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Education
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Advanced university degree (Master's degree or equivalent) in business administration, public
administration, international relations, management, economics or a related field. A firstlevel
university degree in combination with two additional years of qualifying experience may
be accepted in lieu of the advanced university degree.
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Work Experience
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A minimum of five years of progressively responsible experience in project or programme
management and administration. Experience working in a front office environment providing substantive support to senior level official or equivalent in the United Nations or International Organizations or public sector is desirable. At least 2 years of relevant experience at the international level is desirable.
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Languages
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English and French are the working languages of the United Nations Secretariat. For the post
advertised, fluency in English (oral and written) is required. Knowledge of French is
desirable. Knowledge of other UN official languages is an advantage.
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Assessment
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Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.
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Special Notice
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Notes:
- The duration of need for this temporary job opening is through 31 March 2016, with possibility of extension.
- This position is open for internal and external applicants.
• A current staff member who holds a fixed-term, permanent or continuing appointment may apply for temporary positions no more than one level above his or her current grade. However, a current staff member who holds an appointment at the G-6 or G-7 level may also apply to temporary positions in the Professional category up to and including the P-3 level, subject to meeting all eligibility and other requirements for the position. A staff member holding a temporary appointment shall be regarded as an external candidate when applying for other positions, and may apply for other temporary positions at any level, subject to section 5.7 below and staff rule 4.16 (b) (ii). Therefore, a staff member holding a temporary appointment in the General Service or related categories may only apply to positions within those categories. For full information on eligibility requirements, please refer to section 5 of ST/AI/2010/4Rev.1 on Temporary Appointments. In its resolution 66/234, the General Assembly further “stressed that the Secretary-General should not recur to the practice of temporarily filling posts in the Professional and higher categories with General Service staff members who have not passed the General Service to Professional category examination other than on an exceptional basis, and requests the Secretary-General to ensure that temporary occupation of such posts by the General Service staff shall not exceed a period of one year, effective 1 January 2013…” Consequently, eligible candidates in the General Service or related categories for temporary job openings in the Professional category that have not passed the competitive examination may be selected only on an exceptional basis endorsed by the Office of Human Resources Management where no other suitable candidate could be identified.
• Upon separation from service, including, but not limited to, expiration or termination of, or resignation from, a fixed-term, continuing or permanent appointment, a former staff member will be ineligible for re-employment on the basis of a temporary appointment for a period of 31 days following the separation. In the case of separation from service on retirement, a former staff member will be ineligible for re-employment for a period of three months following the separation. This equally applies, mutatis mutandis, with respect to a former or current staff member who has held or holds an appointment in another entity applying the United Nations Staff Regulations and Rules and who applies for a temporary position with the Secretariat.
• Subject to the funding source of the position, this temporary job opening may be limited to candidates based at the duty station.
• While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post. An external candidate selected for this position is bound by the prevailing condition of the staff selection system under ST/AI/2010/3, as amended, and ST/AI/2010/4/Rev.1. A staff member holding a temporary appointment who is recruited in the Professional and above categories on a temporary appointment, and placed on a position authorized for one year or longer may not apply for or be reappointed to his/her current position within six months of the end of his/her current service. This provision does not apply to staff members holding temporary appointments and placed on positions authorized for one year or more in duty stations authorized for peacekeeping operations or special political missions.
• The expression “Internal candidates”, shall mean staff members who have been recruited after a competitive examination under staff rule 4.16 or after the advice of a central review body under staff rule 4.15.
• Please note that candidates will be required to meet the requirements of Article 101, paragraph 3, of the Charter as well as the requirements of the position. The United Nations is committed to the highest standards of efficiency, competence and integrity for all its human resources, including but not limited to respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to whether they have committed, or are alleged to have committed criminal offences and/or violations of international human rights law and international humanitarian law.
• For information on special post allowance, please refer to ST/AI/1999/17. For more details on the administration of temporary appointments please refer to ST/AI/2010/4/Rev.1.
• The Staff Regulations, Staff Rules and administrative issuances governing staff appointments can be viewed at: http://www.un.org/hr_handbook/English
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United Nations Considerations
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Candidates will be required to meet the requirements of Article 101, paragraph 3, of the Charter as well as the requirements of the position. The United Nations is committed to the highest standards of efficiency, competence and integrity for all its human resources, including but not limited to respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to whether they have committed, or are alleged to have committed criminal offences and/or violations of international human rights law and international humanitarian law.
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on "The Application Process" and the Instructional Manual for the Applicants, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of inspira account-holder homepage.
Applications are pre-screened by the system according to the published requirements of the job opening on the basis of the information provided in the application. In relation to the requirements of the job opening, applicants must provide complete and accurate information pertaining to their qualifications, including their education, work experience, and language skills. Each applicant must bear in mind that submission of incomplete or inaccurate applications may render that applicant ineligible for consideration for the job opening. Initial screening and evaluation of applications will be conducted on the basis of the information submitted. Applications cannot be amended following submission. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at midnight (New York time) on the deadline date.
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No Fee
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THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.
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