|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Job Opening
|
|
|
|
|
|
|
|
|
|
|
|
|
Posting Title: |
|
Administrative Officer, P4
|
|
Job Code Title: |
|
ADMINISTRATIVE OFFICER
|
|
Department/ Office: |
|
United Nations Interim Mission in Kosovo
|
|
Duty Station: |
|
PRISTINA_ISC
|
|
Posting Period: |
|
15 September 2015-29 September 2015
|
|
Job Opening number: |
|
15-ADM-UNMIK-48282-F-PRISTINA (M)
|
|
Staffing Exercise ID: |
|
N/A
|
|
|
|
|
|
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Org. Setting and Reporting
|
|
|
|
This position is located within the United Nations Interim Administration Mission in Kosovo (UNMIK). The Administrative Officer will report directly to the Chief Mission Support (CMS) of UNMIK
|
|
|
|
Responsibilities
|
|
|
|
Within the delegated authority, the Administrative Officer will support and contribute to the
implementation of Mission Support priorities and tasks, in particular those related to
management reform objectives through policy and strategy development. The Administrative
Officer will also coordinate and consult with the Deputy Chief of Mission Support and the Supply Chain and Service Delivery Section Chiefs in the following areas of responsibilities. HUMAN RESOURCES MANAGEMENT •Draft guidelines, reports and correspondence on a wide range of Human Resources issues for the CMS and ensure that all relevant UN Rules and Regulations are adhered to. •Review for consistency and accuracy in line with prevailing UN Rules and Regulations, Policies and Procedures and prior to approval by the CMS, all mission policies/administrative instructions/ broadcasts /circulars submitted by Human Resources Section pertaining to selection, recruitment, placement, promotion, performance appraisal, vacancies, job classification reviews, separation of staff members, training, etc. •Consult with Chief Human Resources Officer to have a clear grasp and understanding of the application and impact on UNMIK operations and staff of emerging issues concerning application of UN rules and procedures, conditions of service, duties and responsibilities and privileges and entitlements under the staff rules and Regulations. •Acts as the focal point for Inspira recruitment in the Office of CMS as well as act as a member of Panels such as the Special Post Allowance Panel, Performance Rebuttal Panels, etc. BUDGET AND FINANCE In consultation with the Chief Finance and Budget Officer, initiate and conduct studies to improve budget and financial reporting systems and cost-effective utilization of programme resources. •Draft CMS guidance on budgetary and financial processes and outputs; sets effective follow up and monitoring mechanism and identifies deviations from plans and proposes corrective measures.
•Establish and maintains a set of sound policies, procedures, standards and tools which are consistent with UN policy and practice in order to ensure proper accounting, financial
management and budgetary control GENERAL ADMINISTRATION •Draft complex reports
and responses to correspondence required from the Office of the CMS on administrative/policy documents. •Provide advice and assist the CMS by dealing with ad-hoc issues that arise and undertake tasks and special projects as needed. •Undertake evaluation of support provided by the Administration tothe various components of the Mission. •Liaise with Local authorities, UN Missions/Offices and the UN Country Team on behalf of the CMS. •Support the CMS in the preparation and follow-up of meetings and in this regard, organize and prepare background papers, briefing notes and talking points; develop, implement and evaluate special projects in the areas of productivity strategy, streamlining of processes and dissemination of best practices in management; review relevant documents and reports, identify problems and issues to be addressed and initiate corrective actions and ensure follow up actions and timely delivery of outputs in accordance with the overall objectives and policies. •Implement and monitor support services, including procurement of supplies and services; transport, travel, communications, information technology, engineering support and provision of local utilities and service requirements. •Provide expert guidance and leadership to junior staff working in the Office of the CMS. •Perform other related work as required.
|
|
|
|
Competencies
|
|
|
|
• PROFESSIONALISM: Knowledge of administrative, budgetary, financial and human resources policies and procedures. Ability to apply various United Nations administrative rules and regulations in work situations. Conceptual analytical and evaluative skills to conduct independent research and analysis. Ability to identify issues, formulate opinions, make conclusions and recommendations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
• COMMUNICATION: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
• PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
• ACCOUNTABILITY: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own.
|
|
|
|
Education
|
|
|
|
Advanced university degree (Master's degree or equivalent) in business administration, finance, accounting or related fields. A first level university degree with a relevant combination of academic qualifications and two years of additional experience may be accepted in lieu of the advanced university degree
|
|
|
|
Work Experience
|
|
|
|
A minimum of seven years of progressively responsible experience in administration and human resources or financial/budget operations. Relevant professional experience in international. Governmental or non-governmental organizations. Experience in developing, analyzing and reviewing Policies, Standard Operating Procedures, audit responses, budget proposals and statistics is required. Experience in coordinating varied resources to productive deliverables.
|
|
|
|
Languages
|
|
|
|
English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in oral and written English is required.
|
|
|
|
Assessment
|
|
|
|
Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.
|
|
|
|
Special Notice
|
|
|
|
This "Recruit from Roster" job opening is only open to roster applicants who are already placed on pre-approved rosters, following a review by a United Nations Central Review Body. Only roster applicants who were placed on rosters with similar functions at the same level are considered to be eligible candidates. Eligible applicants receive an email inviting them to apply. Rostered applicants are encouraged to apply only if they are interested and available to take up the position at the duty station/s specified in the Job Opening. Applying to this job opening carries an expectation to accept the offer, if selected.
|
|
|
|
United Nations Considerations
|
|
|
|
Candidates will be required to meet the requirements of Article 101, paragraph 3, of the Charter as well as the requirements of the position. The United Nations is committed to the highest standards of efficiency, competence and integrity for all its human resources, including but not limited to respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to whether they have committed, or are alleged to have committed criminal offences and/or violations of international human rights law and international humanitarian law.
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on "The Application Process" and the Instructional Manual for the Applicants, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of inspira account-holder homepage.
Applications are pre-screened by the system according to the published requirements of the job opening on the basis of the information provided in the application. In relation to the requirements of the job opening, applicants must provide complete and accurate information pertaining to their qualifications, including their education, work experience, and language skills. Each applicant must bear in mind that submission of incomplete or inaccurate applications may render that applicant ineligible for consideration for the job opening. Initial screening and evaluation of applications will be conducted on the basis of the information submitted. Applications cannot be amended following submission. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at midnight (New York time) on the deadline date.
|
|
|
|
No Fee
|
|
|
|
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.
|
|
|
|
|
|
|
|
|
|
|
|
|
|