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Job Opening
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Posting Title: |
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CHIEF OF STAFF, D2
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Job Code Title: |
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CHIEF OF STAFF
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Department/ Office: |
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United Nations Assistance Mission in Afghanistan
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Duty Station: |
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KABUL
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Posting Period: |
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9 September 2015-23 September 2015
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Job Opening number: |
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15-POL-UNAMA-47564-D-KABUL (M)
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Staffing Exercise ID: |
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N/A
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United Nations Core Values: Integrity, Professionalism, Respect for Diversity
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Org. Setting and Reporting
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Reporting to the Special Representative of the Secretary-General (SRSG), the Chief of Staff (CoS) is responsible for ensuring the integrated and coherent functioning of the Mission across all areas, components and locations. To that effect, the CoS oversees the core mechanisms and processes that enable the integrated delivery of the Mission’s mandate, in particular strategic and operational planning, policy coordination, senior-level decision-making and information management.
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Responsibilities
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Within delegated authority from the SRSG, the Chief of Staff will be responsible for the following duties: Management - Ensures the effective direction and integrated management of all the Mission’s activities in line with the strategic vision and guidance of the SRSG. - Oversees the internal management of the Mission on behalf of the SRSG, including the development of, advice on and promotion of policies on management issues, including risk management. - Facilitates the translation of policy intent and high-level direction of Mission leadership into viable tasks, and works with components to ensure their effective implementation. - Directs and oversees core integrated processes and mechanisms that enable the integrated delivery of the Mission’s mandate, including programme management, reform/change management, information management and crisis management. - Oversees the coordination of and support to Field Offices, ensuring the implementation of a well-articulated policy for the reporting and administrative management of substantive staff within Field Offices, and regular meetings between heads of Field Offices and Mission Headquarters. - Oversees the activities of all entities located in the Office of the Chief of Staff, including the Strategic Planning and Report Writing Unit, Protocol Unit, Legal Affairs Unit, Language Unit, Field Coordination Cell. - Serves as the focal point for all sensitive personnel and management issues, as well as for contacts with the Office of Internal Oversight Services and the Resident Auditor. - Provides guidance to the Chief of the Integrated Conduct and Discipline Team on all matters relating to conduct and discipline issues in respect of all categories of personnel, including related recommendations on disciplinary or administrative actions.
Planning and budgeting - Oversees Mission-wide planning processes, ensuring coherence is maintained between mandated tasks, component plans/concepts of operations and, where appropriate, United Nations-system-wide integrated planning processes (such as Integrated Strategic Frameworks), as required by policies, guidelines and best practices on planning, in particular Integrated Assessment and Planning (IAP) and risk management, and incorporates mandated cross-cutting issues, such as gender mainstreaming; and, supervises and provides managerial guidance to mission planning staff to this effect. - Ensures the proper conduct of processes critical to the delivery of mandate implementation, particularly strategic planning, policy coordination and senior level decision-making. The CoS also ensures a clear understanding between substantive priorities and support capacities; and, liaises with all components to advise and ensure the use of the best methods for achieving the objectives and priorities of the operation/mission. Facilitates the translation of policy intent and high-level direction by leadership of the operation/mission into viable work plans, and works with components to ensure the implementation of those work plans. - In coordination with the Chief Mission Support, ensures an integrated approach to the results based budget process, including alignment with strategic and operational plans and adequate provisions to meet resource requirements, and oversees the process as it relates to substantive mission components. - Periodically reviews, with the Mission leadership team, the delivery of component work plans, identifying necessary adjustments to Mission plans and/or revised assumptions, as appropriate.
Policy - Provides guidance on United Nations policies and procedures. - Coordinates the development and implementation of cross-cutting and management policies among the various components of the Mission, and liaises with the United Nations Country Team on the same, when required, and in coordination with the Deputy Special Representative of the Secretary-General (DSRSG)/Humanitarian Coordinator (HC)/Resident Coordinator (RC), as appropriate. - Ensures that advice and information on cross-cutting issues is coordinated with all relevant components of the Mission prior to submission to the SRSG.
Reporting, communications and information management - Ensures effective functioning of coherent communications structures and systems and serves as the focal point for communication with United Nations Headquarters in New York. - Oversees Mission-wide, integrated procedures and systems for information analysis and management, including intra-mission information sharing, reporting requirements, security classification, records management and publication of Intranet content. - Oversees the implementation of knowledge management approaches throughout the mission, such as handover notes, after-action reviews and end-of-assignment reports.
Protocol - In close consultation with the SRSG and Chief Mission Support, facilitates discussions between the Mission and Host Government on issues related to the Mission’s functions. - Advises the SRSG on protocol matters and supervises and provides guidance on the preparation and coordination of official visits.
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Competencies
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Professionalism: Demonstrated ability to provide advice in a broad range of strategic, policy, management and administrative issues to senior leadership and management; Track record of team building, problem solving and continuous organizational improvement for effective programme delivery; Shows pride in work and in achievements; Demonstrates professional competence and mastery of subject matter; Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; Is motivated by professional rather than personal concerns; Shows persistence when faced with difficult problems or challenges; Remains calm in stressful situations; Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
Teamwork – Works collaboratively with colleagues to achieve organizational goals; Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; Places team agenda before personal agenda; Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
Creativity - Actively seeks to improve programmes or services; Offers new and different options to solve problems or meet client needs; Promotes and persuades others to consider new ideas; Takes calculated risks on new and unusual ideas; Thinks "outside the box"; Takes an interest in new ideas and new ways of doing things; Is not bound by current thinking or traditional approaches.
Building Trust - Provides an environment in which others can talk and act without fear of repercussion; Manages in a deliberate and predictable way; Operates with transparency; has no hidden agenda; Places confidence in colleagues, staff members and clients; Gives proper credit to others; Follows through on agreed upon actions; Treats sensitive or confidential information appropriately.
Judgement/Decision-making - Identifies the key issues in a complex situation, and comes to the heart of the problem quickly; Gathers relevant information before making a decision; Considers positive and negative impact on others and on the Organization; Proposes a course of action or makes a recommendation based on all available information; Checks assumptions against facts; Determines that the actions proposed will satisfy the expressed and underlying needs for the decision; Makes tough decisions when necessary.
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Education
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Advanced University Degree (Master’s degree or equivalent) in one of the following disciplines: international relations, political science, business administration, public administration, management or law. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.
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Work Experience
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A minimum of fifteen years of progressively responsible experience in such areas as: political, social, civil or legal affairs; public or business administration; or management is required. A proven track record of leadership and management in multicultural settings, including coordination of interdisciplinary teams, is required. Experience serving in a senior advisory or managerial capacity at United Nations Headquarters or in a United Nations field operation is required. Experience in inter-agency and operational planning and analysis is desirable.
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Languages
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English and French are the official working languages of the United Nations Secretariat. For the position advertised, fluency in spoken and written English is required. Knowledge of another official UN language is desirable.
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Assessment
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Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.
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United Nations Considerations
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Candidates will be required to meet the requirements of Article 101, paragraph 3, of the Charter as well as the requirements of the position. The United Nations is committed to the highest standards of efficiency, competence and integrity for all its human resources, including but not limited to respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to whether they have committed, or are alleged to have committed criminal offences and/or violations of international human rights law and international humanitarian law.
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on "The Application Process" and the Instructional Manual for the Applicants, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of inspira account-holder homepage.
Applications are pre-screened by the system according to the published requirements of the job opening on the basis of the information provided in the application. In relation to the requirements of the job opening, applicants must provide complete and accurate information pertaining to their qualifications, including their education, work experience, and language skills. Each applicant must bear in mind that submission of incomplete or inaccurate applications may render that applicant ineligible for consideration for the job opening. Initial screening and evaluation of applications will be conducted on the basis of the information submitted. Applications cannot be amended following submission. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at midnight (New York time) on the deadline date.
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No Fee
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THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.
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