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Job Opening
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Posting Title: |
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HUMAN RESOURCES ASSISTANT, FS5 (Temporary Job Opening)
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Job Code Title: |
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HUMAN RESOURCES ASSISTANT
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Department/ Office: |
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United Nations Assistance Mission in Afghanistan
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Duty Station: |
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KUWAIT
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Posting Period: |
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30 August 2015-12 September 2015
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Job Opening number: |
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15-HRE-UNAMA-47514-J-KUWAIT (M)
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Staffing Exercise ID: |
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N/A
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United Nations Core Values: Integrity, Professionalism, Respect for Diversity
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Org. Setting and Reporting
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This position is located in the Kuwait Joint Support Office (KJSO) in Kuwait. Under the overall direction of the Human Resources Operations Manager, the incumbent will report directly to the Human Resources Officer/Team Leader and will work closely with the Human Resources Teams within the Kuwait Joint Support Office.
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Responsibilities
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Within limits of delegated authority, the Human Resources Assistant FS-5 will carry out the following duties:
Recruitment and Placement • Participate in the selection of candidates; including conducting roster searches for applicants and identifying short-lists of candidates, evaluating and screening applications, generating personal history profiles of candidates, facilitating the interview process and acting as ex-officio. • Assist in the filling of vacant posts for all categories, including initiating and following-up on reference checks and academic qualifications, ensuring the completion of the pre-recruitment formalities, calculating salaries and related benefits, and preparing and dispatching offers of appointment and Statement of Emoluments. • Provide input into policy development for HR policies for staff in the Field Service, General Service and related categories. • Schedule and coordinate entry tests for locally-recruited staff. • Supervise and support the maintenance of vacancy announcement files, staffing tables and tracking of status of recruitment cases. • Review and process personnel actions through IMIS. • Advise staff on visa matters.
Administration of Entitlements • Review and process data pertaining to conditions of service. • Review and process requests for a wide range of entitlements and exceptions to the Staff Rules and Regulations, e.g. travel entitlements, currency of payment of emoluments and rental subsidy. • Monitor issues on conditions of service of staff and advise the supervisor of any developments. • Advise staff on conditions of service and entitlements.
Staff Development and Career Support Training • Assist in the development and tracking of career development programmes in liaison with the mission training focal points, the DFS Career Development Unit and the Field Career Development Officers. • Provide initial advice and answer general queries on career development issues in liaison with the DFS Career Development Unit and the Field Career Development Officers. • Assist in the preparation of training material by providing input where appropriate • Support the Field Career Development Officer in retrenchment exercises with regards to drawing down/ downsizing and expanding missions in identifying staff and positions concerned as well as relevant programmes.
Classification • Assist in reviewing and processing requests for classification by ensuring completeness of requests and liaising with requestors when required. • Provide advice and answer general queries on classification procedures and processes. • Assist in providing documentation and background materials relating to classification appeals by researching background information and liaising with relevant offices when required.
General • Supervise the maintenance of automated databases and the centralized reference and filing systems by reviewing and approving entries by lower-level staff, ensuring that information is accurately and timely entered. • Undertake research on a range of Human Resources related issues and prepares notes/reports. • Undertake research on precedents, policy rulings and procedures. • Compile data from different sources and prepare statistical reports on Human Resources related issues. • Research background information and draft information circulars on Human Resources related issues. • Conduct exit briefings for separating staff and assist them in final arrangements. • Provide general office support services; process, draft, edit, proofread and finalize for signature/approval a variety of correspondence and other communications; perform budget preparation, input, monitoring and implementation in information systems, sets up and maintains files/records (electronic and paper); schedules appointments/meetings, monitors deadlines • Prepare written responses to queries concerning Human Resources related matters. • Distribute routine work to junior support staff, ensuring efficient and timely execution of the work. • Train and provide supervision to lower-level staff in the unit. • Perform other duties as required.
Work implies frequent interaction with the following: Chief of Section Human resources and administrative officers Staff members throughout the field mission Counterparts within other DPKO missions and at Headquarters External candidates
Results Expected: Provision of the full range of human resources management assistance. Thorough understanding of the context of programmes/projects and issues and independent handling of a wide range of activities and follow-up action. Demonstrated initiative in the identification and resolution of a wide range of issues/problems and effective handling of unforeseen situations. Effective organization and supervision of the work of lower-level staff. Consistent application and interpretation of appropriate policies, rules, guidelines, procedures and practices. Effective and timely liaison and interaction with colleagues and concerned parties internally and externally.
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Competencies
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Professionalism: A thorough knowledge of the Organization's HR policies, procedures and practices. Demonstrated use of initiative and ability to make appropriate linkages in work requirements and anticipate next steps. Ability to interpret and apply staff rules. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of peace operations
Teamwork: Works collaboratively with colleagues to achieve organizational goals; Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; Places team agenda before personal agenda; Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
Planning & Organizing: Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments; adjusts priorities as required; Allocates appropriate amount of time and resources for completing work; Foresees risks and allows for contingencies when planning; Monitors and adjusts plans and actions as necessary; Uses time efficiently
Client Orientation: Considers all those to whom services are provided to be “clients ” and seeks to see things from clients’ point of view; Establishes and maintains productive partnerships with clients by gaining their trust and respect ; Identifies clients’ needs and matches them to appropriate solutions; Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; Keeps clients informed of progress or setbacks in projects ; Meets timeline for delivery of products or services to client.
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Education
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High school or equivalent diploma is required. Technical or vocational certificate in human resources, business administration or personnel administration is a requirement.
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Work Experience
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At least 8 years of progressively responsible experience in human resources management or other related fields.
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Languages
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English and French are the working languages of the United Nations Secretariat. For this position, fluency in oral and written English is required. Knowledge of French is desirable.
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Assessment
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Evaluation of qualified candidates may include a brief interview.
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Special Notice
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Notes:
• A current staff member who holds a fixed-term, permanent or continuing appointment may apply for temporary positions no more than one level above his or her current grade. However, a current staff member who holds an appointment at the G-6 or G-7 level may also apply to temporary positions in the Professional category up to and including the P-3 level, subject to meeting all eligibility and other requirements for the position. A staff member holding a temporary appointment shall be regarded as an external candidate when applying for other positions, and may apply for other temporary positions at any level, subject to section 5.7 below and staff rule 4.16 (b) (ii). Therefore, a staff member holding a temporary appointment in the General Service or related categories may only apply to positions within those categories. For full information on eligibility requirements, please refer to section 5 of ST/AI/2010/4Rev.1 on Temporary Appointments. In its resolution 66/234, the General Assembly further “stressed that the Secretary-General should not recur to the practice of temporarily filling posts in the Professional and higher categories with General Service staff members who have not passed the General Service to Professional category examination other than on an exceptional basis, and requests the Secretary-General to ensure that temporary occupation of such posts by the General Service staff shall not exceed a period of one year, effective 1 January 2013…” Consequently, eligible candidates in the General Service or related categories for temporary job openings in the Professional category that have not passed the competitive examination may be selected only on an exceptional basis endorsed by the Office of Human Resources Management where no other suitable candidate could be identified.
• Upon separation from service, including, but not limited to, expiration or termination of, or resignation from, a fixed-term, continuing or permanent appointment, a former staff member will be ineligible for re-employment on the basis of a temporary appointment for a period of 31 days following the separation. In the case of separation from service on retirement, a former staff member will be ineligible for re-employment for a period of three months following the separation. This equally applies, mutatis mutandis, with respect to a former or current staff member who has held or holds an appointment in another entity applying the United Nations Staff Regulations and Rules and who applies for a temporary position with the Secretariat.
• Subject to the funding source of the position, this temporary job opening may be limited to candidates based at the duty station.
• While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post. An external candidate selected for this position is bound by the prevailing condition of the staff selection system under ST/AI/2010/3, as amended, and ST/AI/2010/4/Rev.1. A staff member holding a temporary appointment who is recruited in the Professional and above categories on a temporary appointment, and placed on a position authorized for one year or longer may not apply for or be reappointed to his/her current position within six months of the end of his/her current service. This provision does not apply to staff members holding temporary appointments and placed on positions authorized for one year or more in duty stations authorized for peacekeeping operations or special political missions.
• The expression “Internal candidates”, shall mean staff members who have been recruited after a competitive examination under staff rule 4.16 or after the advice of a central review body under staff rule 4.15.
• Please note that candidates will be required to meet the requirements of Article 101, paragraph 3, of the Charter as well as the requirements of the position. The United Nations is committed to the highest standards of efficiency, competence and integrity for all its human resources, including but not limited to respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to whether they have committed, or are alleged to have committed criminal offences and/or violations of international human rights law and international humanitarian law.
• For information on special post allowance, please refer to ST/AI/1999/17. For more details on the administration of temporary appointments please refer to ST/AI/2010/4/Rev.1.
• The Staff Regulations, Staff Rules and administrative issuances governing staff appointments can be viewed at: http://www.un.org/hr_handbook/English
Note: The current Temporary Appointment has a duration of 364 days.
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United Nations Considerations
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Job openings posted on the Careers Portal are taken off at midnight (New York time) on the deadline date.
Applications are automatically pre-screened according to the published evaluation criteria of the job opening on the basis of the information provided by applicants. Applications cannot be amended following submission and incomplete applications shall not be considered. The selected candidate will be subject to a reference checking process to verify the information provided in the application.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on "The Application Process" and the Instructional Manual for the Applicants, which can be accessed by clicking on “Manuals” on the upper right side of the browser on Inspira.
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
Candidates will be required to meet the requirements of Article 101, paragraph 3, of the Charter as well as the requirements of the position. The United Nations is committed to the highest standards of efficiency, competence and integrity for all its human resources, including but not limited to respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to whether they have committed, or are alleged to have committed criminal offences and/or violations of international human rights law and international humanitarian law.
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No Fee
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THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.
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