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Job Opening
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Posting Title: |
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FINANCE AND BUDGET ASSISTANT, G6
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Job Code Title: |
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FINANCE AND BUDGET ASSISTANT
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Department/ Office: |
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United Nations Environment Programme
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Duty Station: |
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NAIROBI
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Posting Period: |
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7 September 2015-6 October 2015
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Job Opening number: |
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15-FIN-UNEP-47482-R-NAIROBI (X)
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Staffing Exercise ID: |
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N/A
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United Nations Core Values: Integrity, Professionalism, Respect for Diversity
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Org. Setting and Reporting
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The United Nations Environment Programme (UNEP) is the United Nations system’s designated entity for addressing environmental issues at the global and regional level. Its mandate is to coordinate the development of environmental policy consensus by keeping the global environment under review and bringing emerging issues to the attention of governments and the international community for action. UNEP's Division of Communications and Public Information (DCPI) communicates UNEP's core messages to all stakeholders and partners, raising environmental awareness, influencing attitudes, behavior and decisions related to the local and global environment, and enhancing the profile of UNEP worldwide. This post is located in UNEP/DCPI at the Nairobi duty station.
Under the supervision of the Fund Management Officer, the incumbent will carry out the following duties:
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Responsibilities
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1. Financial Management:
• Provide support with respect to the review, analyses and preparation of Division costed work plans and its revisions:
• Prepare supporting documents; Assist project managers in the elaboration of resource requirements for budget submissions; Check payment requests; Monitor expenditures; Review requisitions for goods and services;
• Assist in preparation of budget performance reports and status of reports, analyzing variances;
• Monitor integrity of various financial databases;
• Co-ordinate with other finance/budget staff on related issues during preparation of budget reports;
• Assist in closure of year-end accounts;
• Review the final project accounts runs;
• Liaise and follow up with United Nations Office in Nairobi for processing of the requested payments;
• Prepare sub-allotment advices; Contribute in responding to audit queries by the internal and external auditors;
• Maintain financial data relevant to the Funds projects;
• Assist in preparing costings for UNEP Junior Professional Officers;
• Assist in preparing donor reports and drafting responses to donor queries.
2. Project Management:
• Facilitate the development and preparation of accurate project documents and revisions;
• Research for information and report on the projects;
• Prepare responses to project related queries;
• Assist in the closure of projects; Assist in the finalization of project approval;
• Assist in the follow up of receipt of cash advance statements, progress and final reports;
• Keep track of management and financial reports;
• Provide administrative and financial support in the management of projects;
• Maintain a database of legal instruments;
• Follow up with project managers on receipt of progress reports and financial reports;
• Review reports received;
• Assist in preparing documents;
• Assist in drafting and reviewing legal agreements.
3. General:
• Keep up-to-date documents, reports and guidelines;
• Drafts or prepares correspondence to respond to inquiries;
• Maintain and keep up-to-date files;
• May be responsible for providing guidance, training and daily supervision to staff;
• Performs other related duties assigned.
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Competencies
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• Professionalism: Knowledge of, and ability to apply financial rules, regulations and procedures in the UN environment. Knowledge, skills and ability to extract, interpret, analyze and format data across the full range of finance and budget functions. Ability to identify and resolve data discrepancies and operational problems. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
• Teamwork: Works collaboratively with colleagues to achieve organizational goals; Solicits input by genuinely valuing others' ideas and expertise; Is willing to learn from others; places team agenda before personal agenda; Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
• Planning and Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
• Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
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Education
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Completion of secondary school is required. Supplementary training in programme/project administration management is required. MUST have passed the United Nations Administrative Support Assessment Test (ASAT) or the Global General Service Test (GGST) at Headquarters or an equivalent locally-administered test at Offices away from Headquarters.
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Work Experience
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A minimum of seven (7) years’ progressive experience in administration, programme or project administration, including administrative and financial procedures and practices is required.
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Languages
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English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. Knowledge of another official United Nations language is an advantage.
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Assessment
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Evaluation of qualified candidates for this position may include a substantive assessment which may be followed by a competency-based interview.
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Special Notice
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Appointment against this post is on a local basis. External candidates will be considered only when no suitable internal candidate from the duty station is identified. If an external candidate is selected, his/her appointment will be subject to a passing grade on the relevant entry-level examination at the duty station. The candidate is responsible for any travel expenses incurred and or visa/work permit issues in order to take the examination at the duty station and to take up the assignment.
Appointment against this position is for an initial period of one year and may be subject to extension. Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.
All applicants are strongly encouraged to apply on-line as soon as possible after the job opening has been posted and well before the deadline stated in the job opening. On-line applications will be acknowledged where an email address has been provided.
If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may not have been received. If the problem persists, please seek technical assistance through the Inspira "Need Help?" link.
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United Nations Considerations
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Candidates will be required to meet the requirements of Article 101, paragraph 3, of the Charter as well as the requirements of the position. The United Nations is committed to the highest standards of efficiency, competence and integrity for all its human resources, including but not limited to respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to whether they have committed, or are alleged to have committed criminal offences and/or violations of international human rights law and international humanitarian law.
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on "The Application Process" and the Instructional Manual for the Applicants, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of inspira account-holder homepage.
Applications are pre-screened by the system according to the published requirements of the job opening on the basis of the information provided in the application. In relation to the requirements of the job opening, applicants must provide complete and accurate information pertaining to their qualifications, including their education, work experience, and language skills. Each applicant must bear in mind that submission of incomplete or inaccurate applications may render that applicant ineligible for consideration for the job opening. Initial screening and evaluation of applications will be conducted on the basis of the information submitted. Applications cannot be amended following submission. Candidates under serious consideration for selection will be subject to a reference-checking process to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at midnight (New York time) on the deadline date.
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No Fee
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THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.
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