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Job Opening
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Posting Title: |
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CHIEF OF UNIT, TRANSPORT, P4
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Job Code Title: |
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CHIEF OF UNIT, TRANSPORT
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Department/ Office: |
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United Nations Multidimensional Integrated Stabilization Mission in Mali
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Duty Station: |
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BAMAKO
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Posting Period: |
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4 March 2015-18 March 2015
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Job Opening number: |
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15-TRA-MINUSMA-41324-F-BAMAKO (M)
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Staffing Exercise ID: |
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N/A
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United Nations Core Values: Integrity, Professionalism, Respect for Diversity
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Org. Setting and Reporting
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This position is located within the United Nations Multidimensional Intergrated Stabilization Mission in Mali (MINUSMA). The Chief of Unit, Transport will be based in Bamako. The Chief of Unit, Transport reports to the Chief of Service Delivery.
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Responsibilities
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Within delegated authority, the Chief of Unit, Transport will carry out the following duties:
• Plans, manages and supervises the provision of the surface motor transport support within a field mission which includes the United Nations Owned Equipment, Member State Contributed Equipment and commercial transportation services. • Develops and implements the Vehicle Establishment Program and manages it in accordance with the decisions of the Vehicle Establishment Committee (VEC) and current Department of Peacekeeping Operations/Department of Field Support policies and directives on the acquisition, receipt, distribution, maintenance, utilization and disposal of the surface transport fleet. • Develops and implements the Mission Vehicle Acquisition Plan, the Mission Vehicle Maintenance Plan and the Mission Vehicle Recovery Plan in order to ensure that a field mission fleet is optimized to meet operational requirements. • Develops and implements the Active Road Accident Prevention and Road Safety Programs for a field mission. • Oversees the implementation of the Driving Test Program within a field mission and monitors that field mission staff is issued with UN driving permits in order to ensure that all vehicle users have minimum driving skills and understand host country road rules and regulations. • Develops and implements a cost-effective plan for the surface transport resupply of all sectors within a field mission, determining the appropriate means of transport including outsourcing activities. • Ensures the inventory control and supervises the physical annual checks of vehicles and equipment. • Develops and implements standard operating procedures for surface transport operations in a field Mission. • Manages the surface transport budget for a field mission surface transport operations ensuring that the relevant UN financial regulations and rules are adhered to in activities of the Transport Unit. • Supervises the preparation of performance reports and responses to internal and external audit observations. • Acts as a Certifying Officer for the surface transport budget with the overall responsibility for the efficient use and accurate accounting of all resources controlled and all expenditures made by the Transport Unit. • Determines technical specifications for goods and services, reviews responses to bids and conducts technical evaluations to ensure that vendor’s proposals meet technical requirements. • Coordinates requisition process with purchasing authorities. • Oversees contracts for the provision of goods and services and evaluates vendor's performance in coordination with the Contracts Management Unit and/or the Procurement Section. • Ensures that quality control procedures are implemented to ensure that plans and work processes comply with the established regulatory regime. • Ensures that the UN vehicles are used in accordance with the UN regulations and rules, and that vehicle usage data are correctly recorded. Ensures the accuracy and validity of data recorded in the management information systems. • Participates in various field mission administrative bodies such as the Local Committee on Contracts, the Vehicle Establishment Committee, the Tenders Committee, the Local Property Survey Board, the Advisory Committee on Traffic Safety and the Boards of Inquiry as appropriate. • Participates, in collaboration with insurance specialists, in resolving problems related to insurance policies for surface transport. • Develops the Transport Unit Staffing Table and acts as the Line Manager to the Unit Managers. • Manages the allocation and rotation of appropriate work assignments. • Coordinates the individual annual Work Plans for Unit Managers and produces detailed performance assessments and evaluations for all staff as required. • Supervises the personnel and evaluates staff performance of the Transport Unit. • Develops and implements the Transport Unit Training Plan; coordinates with UNHQ training courses, workshops and other related training activities. • Ensures the compliance with the UN policies on the workplace safety and environment protection. • Liaises with the UN agencies, non-government organizations, intergovernmental agencies and suppliers for the provision of the surface transport support. • Performs other related duties as required.
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Competencies
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Professionalism: Knowledge of diverse transport operations, including phases on the Invitation to Bid, Request for Proposals, Letters of Assist, etc. Ability to review alternative options and select most effective and cost efficient mode of transport of equipment, supplies and personnel to and from field missions. Ability to provide technical leadership; strong negotiating skills and ability to influence others to reach agreement. Knowledge of institutional mandates, policies and guidelines pertaining to transport operations and related matters. Ability to complete in-depth analyses and to formulate conclusions and recommendations. Shows pride in work and in achievements; Demonstrates professional competence and mastery of subject matter; Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; Is motivated by professional rather than personal concerns; Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
Planning and Organizing: Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments; Adjusts priorities as required; Allocates appropriate amount of time and resources for completing work; Foresees risks and allows for contingencies when planning; Monitors and adjusts plans and actions as necessary; Uses time efficiently.
Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; Establishes and maintains productive partnerships with clients by gaining their trust and respect; Identifies clients’ needs and matches them to appropriate solutions; Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; Keeps clients informed of progress or setbacks in projects; Meets timeline for delivery of products or services to client.
Leadership: Serves as a role model that other people want to follow; Empowers others to translate vision into results; Is proactive in developing strategies to accomplish objectives; Establishes and maintains relationships with a broad range of people to understand needs and gain support; Anticipates and resolves conflicts by pursuing mutually agreeable solutions; Drives for change and improvement, does not accept the status quo; Shows the courage to take unpopular stands; Provides leadership and takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work; demonstrates knowledge of strategies and commitment to the goal of gender balance in staffing.
Judgement/Decision-making: Identifies the key issues in a complex situation, and comes to the heart of the problem quickly; Gathers relevant information before making a decision; Considers positive and negative impacts of decisions prior to making them; Takes decisions with an eye to the impact on others and on the Organization; Proposes a course of action or makes a recommendation based on all available information; Checks assumptions against facts; Determines that the actions proposed will satisfy the expressed and underlying needs for the decision; Makes tough decisions when necessary.
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Education
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Advanced university degree (Master’s degree or equivalent) preferably in business administration, economics, logistics, transport management or mechanical engineering is required. Training in the planning, coordination and control of large vehicle fleet operations is required. A valid driver's license is required. A first level university degree with a relevant combination of education, professional training, certification in surface transport operations, and two (2) additional years of work experience in surface transportation related occupation, may be accepted in lieu of the advanced university degree.
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Work Experience
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A minimum of seven (7) years of progressively responsible experience in motor vehicle transport operations, movement control, multi-modal transportation, logistics management or a related field including, preferably, four (4) years of experience in a UN entity and at least three (3) years in a supervisory position directly related to the coordination of complex surface transport operations in the international environment is required. Experience in the quality management is desirable. Knowledge of the UN financial regulations and rules is desirable. Experience in international operations in a post conflict environment is desirable.
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Languages
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English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in oral and written English is required. Knowledge of French is desirable.
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Assessment
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Evaluation of qualified candidates may include an assessment exercise which may be followed by an informal interview.
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Special Notice
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This "Recruit from Roster" job opening is only open to roster applicants who are already placed on pre-approved rosters, following a review by a United Nations Central Review Body. Only roster applicants who were placed on rosters with similar functions at the same level are considered to be eligible candidates. Eligible applicants receive an email inviting them to apply. Rostered applicants are encouraged to apply only if they are interested and available to take up the position at the duty station/s specified in the Job Opening. Applying to this job opening carries an expectation to accept the offer, if selected.
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United Nations Considerations
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Job openings posted on the Careers Portal are taken off at midnight (New York time) on the deadline date.
Applications are automatically pre-screened according to the published evaluation criteria of the job opening on the basis of the information provided by applicants. Applications cannot be amended following submission and incomplete applications shall not be considered. The selected candidate will be subject to a reference checking process to verify the information provided in the application.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on "The Application Process" and the Instructional Manual for the Applicants, which can be accessed by clicking on “Manuals” on the upper right side of the browser on Inspira.
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
Candidates will be required to meet the requirements of Article 101, paragraph 3, of the Charter as well as the requirements of the position. The United Nations is committed to the highest standards of efficiency, competence and integrity for all its human resources, including but not limited to respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to whether they have committed, or are alleged to have committed criminal offences and/or violations of international human rights law and international humanitarian law.
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No Fee
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THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.
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