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Job Opening
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Posting Title: |
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Humanitarian Affairs Officer (Pooled Fund Manager), P4
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Job Code Title: |
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HUMANITARIAN AFFAIRS OFFICER
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Department/ Office: |
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Office for the Coordination of Humanitarian Affairs
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Duty Station: |
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GAZIANTEP
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Posting Period: |
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3 March 2015-17 March 2015
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Job Opening number: |
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15-HRA-OCHA-41148-R-GAZIANTEP (X)
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Staffing Exercise ID: |
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N/A
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United Nations Core Values: Integrity, Professionalism, Respect for Diversity
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Org. Setting and Reporting
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This position is located in the United Nations Office for the Coordination of Humanitarian Affairs (OCHA) in Gaziantep, Turkey. The Humanitarian Affairs Officer (HAO) reports to the Head of Office (HofO) of OCHA Turkey.
The Humanitarian Affairs Officer will be managing the Humanitarian Pool Fund (HPF). The HPF allocates resources in support of humanitarian assistance and aims to increase the effectiveness of the humanitarian response by promotion timely and needs based allocation of resources. UN Agencies, international and national NGOs can access funding from the HPF which is allocated through a participatory and inclusive decision making process in which clusters play a key role. OCHA manages the HPF under the oversight of the Deputy Regional Humanitarian Coordinator (DRHC) and performs a secretariat function through its Humanitarian Financing Unit.
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Responsibilities
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Under the supervision of the HofO, the HAO will be responsible for the following duties:
I. Fund Management and Coordination:
• Advise the DRHC on the management of the Humanitarian Pooled Fund (HPF) vis-à-vis the humanitarian context (i.e. priorities and critical needs); • Manage and oversee fund allocation processes ensuring necessary coordination with relevant counterparts (including Fund governance body, cluster or sector leads, humanitarian organizations, OCHA, and others as needed) in line with the Terms of Reference and/or allocation guidelines; • Manage the overall administration of the Fund and liaise as necessary with relevant OCHA HQ sections (i.e. OCHA Coordination and Response Division (CRD) and OCHA Funding Coordination Section (FCS)). • Supervise the fund management team; • Monitor the implementation of Fund strategies as endorsed by the DRHC, in consultation with OCHA HoO, promoting coherence between humanitarian needs and response; • Lead in policy development, including the review and analysis of humanitarian issues at the country level, ensuring proper coordination with FCS; • Advise the DRHC and the HoO on risk management and risk mitigation; • Ensure implementation and compliance with policies and standard guidelines in accordance with DRHC decisions and HQ guidance; • Oversee recipient organizations’ compliance with financial rules applicable to the Fund; • Ensure proper communication and support during the allocation process to all stakeholders; • Support recipient organizations throughout project life-cycle promoting compliance with applicable rules; • Liaise with contributing donors in and outside the country as necessary; ensure coordination and information exchange with other donors aiming to promote coordinated and complementary use of funds (including CERF when appropriate); • Represent the Fund management unit before stakeholders (NGO, UN Agencies, donors) and external actors as required; • Liaise with relevant stakeholders to promote the knowledge and appropriate use of the Fund in line with its Terms of Reference (i.e. OCHA field colleagues, recipient organizations, local governments, communities).
II. Monitoring, Reporting and Evaluation:
• Ensure compliance with monitoring and reporting requirements in place for the Fund; • Oversee and ensure timely project reporting cycle, including the annual report of the Fund; • Systematically provide information on project status to the DRHC, the HoO, donors and relevant governing bodies of the Fund; • Support the preparation of evaluations, audits, reviews and studies as requested by the DRHC and governing bodies ensuring due consultation with relevant HQ sections (FCS, EGS).
III. Analysis, communications and public information:
• Conduct and update periodic analyses of humanitarian financing information, funding trends and requirements, gathering data from all relevant sources; • Liaise with OCHA field offices aiming at the largest dissemination of information about the scope, the access and the allocation process of the Fund; • Lead the development of timely and high quality annual ERF reports, ensuring coordination with relevant stakeholders (including implementing partners, OCHA Country Office and HQ) to gather necessary information. • In collaboration with relevant OCHA, field offices and OCHA HQ sections ensure appropriate dissemination of information about the Fund through different communication products (i.e. bulletins, feature stories, photographs/videos, websites, HPF Annual Report etc.); • Perform other duties as assigned by the OCHA Head of Office.
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Competencies
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PROFESSIONALISM: Sound knowledge of and exposure to a range of humanitarian assistance, emergency relief and related humanitarian issues, to include approaches and techniques to address difficult problems; conceptual and strategic analytical capacity and in particular the ability to analyse and articulate the humanitarian and protection dimension of issues which require a coordinated UN response; ability to identify issues and to use sound judgment in applying technical expertise to resolve a wide range of problems; ability to evaluate and integrate information from a variety of sources and assess impact on the humanitarian rights and protection situation in assigned country/area; ability to work under extreme pressure, on occasion in a highly stressful environment (e.g. civil strife, natural disasters and human misery); ability to provide guidance to new/junior staff; take responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Proven drafting skills. Knowledge of institutional mandates, policies and guidelines pertaining humanitarian assistance. Knowledge of the UN common system and NGOs, and commonly used computer applications including MS Word and Excel.
• CLIENT ORIENTATION: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
• PLANNING & ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
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Education
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Advanced university degree (Master’s degree or equivalent) in political science, social science, public administration, international studies, economics or a related field. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.
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Work Experience
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A minimum of seven years of progressively responsible experience in humanitarian affairs, emergency preparedness, crisis/emergency relief management, rehabilitation, development, project management, budget management or related area. Experience in humanitarian emergencies in the field is required. Direct project management or project supervision experience is required. Previous work experience in areas of project management, monitoring and evaluation, and administration is required. Experience in fund management and/or grant management is required. Experience with the UN common system and/or NGOs is required.
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Languages
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English and French are the working languages of the UN Secretariat. For the post advertised, fluency in English is required. Knowledge of Arabic is desirable. Knowledge of another UN official language is an advantage.
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Assessment
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Evaluation of qualified candidates may include an assessment exercise which may be followed by a competency-based interview.
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Special Notice
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This post is funded for a finite period of one year. Extension of the appointment is subject to extension of the mandate and/or the availability of the funds.
Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.
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United Nations Considerations
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Job openings posted on the Careers Portal are taken off at midnight (New York time) on the deadline date.
Applications are automatically pre-screened according to the published evaluation criteria of the job opening on the basis of the information provided by applicants. Applications cannot be amended following submission and incomplete applications shall not be considered. The selected candidate will be subject to a reference checking process to verify the information provided in the application.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on "The Application Process" and the Instructional Manual for the Applicants, which can be accessed by clicking on “Manuals” on the upper right side of the browser on Inspira.
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
Candidates will be required to meet the requirements of Article 101, paragraph 3, of the Charter as well as the requirements of the position. The United Nations is committed to the highest standards of efficiency, competence and integrity for all its human resources, including but not limited to respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to whether they have committed, or are alleged to have committed criminal offences and/or violations of international human rights law and international humanitarian law.
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No Fee
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THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.
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