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Job Opening
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Posting Title: |
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Human Resources Officer, P4
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Job Code Title: |
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HUMAN RESOURCES OFFICER
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Department/ Office: |
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Office for the Coordination of Humanitarian Affairs
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Duty Station: |
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NEW YORK
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Posting Period: |
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9 March 2015-7 May 2015
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Job Opening number: |
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15-HRE-OCHA-41075-R-NEW YORK (X)
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Staffing Exercise ID: |
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N/A
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United Nations Core Values: Integrity, Professionalism, Respect for Diversity
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Org. Setting and Reporting
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This position will serve as lead Human Resources (HR) Officer for policy issues related to the human resources management for the Office for the Coordination of Humanitarian Affairs (OCHA) located in New York, Geneva and field offices. It will also encompass advising on the implementation of policies related to sub-functional specialties such as recruitment and placement, administration of entitlements and human resources planning. Under the general supervision of the Executive Officer, the incumbent reports directly to the Chief, HR Services.
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Responsibilities
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Within limits of delegated authority, the Human Resources Officer will be responsible for the following duties:
Policy
• Serve as HR Officer focal point for the implementation of policies related to human resources management, particularly as it relates to Headquarters and the field, as well as assists supervisors and staff with understanding human resources policy.
• Provide policy advice to staff and managers on substantive and procedural questions related to administration and management of staff, including the implementation of any Secretariat human resources reform initiative.
• Reviews and provides advice to Programme Managers on requests for exceptions to policies, regulations and rules before transmittal to the Office of Human Resources Management
• Prepares and updates comprehensive Policy Instructions/Guidelines incorporating existing human resources policies, practices and procedures for ease of reference for OCHA staff.
• Serves as focal point for the compilation and submission of comments to Staff Regulations, Staff Rules and Administrative Instructions drafts disseminated by the Office of Human Resources Management
• Serve on various standing boards, committees, ad hoc working groups and task forces, as required. Also represents the operational interests of OCHA at the policy level for any field-based emergency operations meetings/discussions
• Responsible for the review of Prohibited Conduct and disciplinary cases forwarded by OIOS or OHRM, and if required, arrange investigation panels and communicate conclusions to the relevant parties.
• Keeps abreast of developments and trends in various areas of human resources.
• Prepares reports and participates and/or leads special human resources projects.
• May plan, organize, manage and supervise the work of the Unit/Section assigned.
Recruitment and placement
• Provides advice as it pertains to Inspira recruitment selections and ensure adherence to policies and procedures in filling vacant posts.
• Provides advice on guidelines on promotion and placement of staff.
• Participates in human resources task forces and working groups identifying issues/problems, formulating guidelines, and establishing new procedures, where necessary.
• May represents OCHA in discussions with senior officials on recruitment and other human resources matters.
Administration of entitlements
• Advises the Human Resources Officers on the development, modification and implementation of United Nations policies and practices on entitlements.
• Reviews and recommends level of remuneration for consultants, as requested.
• Provides advice on interpretation and application of policies, regulations and rules. Reviews and provides advice on exceptions to policies, regulations and rules.
• Represents the office in joint bodies and working groups relating to salaries and other conditions of service.
Staff development and career support
• May assists supervisors and staff with understanding and using the performance appraisal system (e-Performance) and the rebuttal process.
Other duties
• Advises and counsels staff in respect of rights, responsibilities, code of conduct and difficulties associated with work and entitlements.
• Monitors, advises and acts on disciplinary matters in accordance with established policies and procedures.
• Supervises and monitors the work of the junior human resources officers in undertaking the full range of human resource management activities.
• Represents the management in classification appeal cases.
• Provides guidance to programme managers on the application of classification policies and procedures and by undertaking whole office review.
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Competencies
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• Professionalism: In-depth knowledge of human resources management, particularly United Nations Staff Rules and Regulations and related policies, practices and procedures and ability to apply them in an organizational setting. Knowledge of policy procedures and instruments. Proven analytical skills and ability to conduct comprehensive research on a range of issues. Proficiency in policy drafting and ability to prepare policy briefs or submissions. Demonstrates discretion and judgment in applying policy expertise to sensitive, complex issues. Ability to identify issues, formulate opinions, make conclusions and recommendations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
• Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
• Creativity: Actively seeks to improve programmes or services; offers new and different options to solve problems or meet client needs; promotes and persuades others to consider new ideas; takes calculated risks on new and unusual ideas; thinks “outside the box”; takes an interest in new ideas and new ways of doing things; is not bound by current thinking or traditional approaches.
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Education
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Advanced university degree (Master’s degree or equivalent) in human resources management, business or public administration, social sciences, education or related field. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.
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Work Experience
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A minimum of seven years of progressively responsible experience in human resources management, administration or related area. At least three years of experience in UN human resources policies, practices, processes and administration of entitlements are required. Supervisory experience is desirable. Experience in dealing with HR policy related to UN field operations is desirable. Experience in analyzing and drafting HR policies is desirable.
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Languages
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English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required. Knowledge of another UN official language is an advantage.
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Assessment
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Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.
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Special Notice
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This post is funded for a finite period of one year. Extension of the appointment is subject to extension of the mandate and/or the availability of the funds.
Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.
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United Nations Considerations
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Job openings posted on the Careers Portal are taken off at midnight (New York time) on the deadline date.
Applications are automatically pre-screened according to the published evaluation criteria of the job opening on the basis of the information provided by applicants. Applications cannot be amended following submission and incomplete applications shall not be considered. The selected candidate will be subject to a reference checking process to verify the information provided in the application.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on "The Application Process" and the Instructional Manual for the Applicants, which can be accessed by clicking on “Manuals” on the upper right side of the browser on Inspira.
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
Candidates will be required to meet the requirements of Article 101, paragraph 3, of the Charter as well as the requirements of the position. The United Nations is committed to the highest standards of efficiency, competence and integrity for all its human resources, including but not limited to respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to whether they have committed, or are alleged to have committed criminal offences and/or violations of international human rights law and international humanitarian law.
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No Fee
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THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.
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