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Job Opening
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Posting Title: |
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Property Management Officer, P4
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Job Code Title: |
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PROPERTY MANAGEMENT OFFICER
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Department/ Office: |
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Field Missions
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Duty Station: |
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Field Locations
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Posting Period: |
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3 February 2015-4 March 2015
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Job Opening number: |
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14-PAM-FMADFS-39413-P-Field Locations
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Staffing Exercise ID: |
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N/A
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United Nations Core Values: Integrity, Professionalism, Respect for Diversity
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Org. Setting and Reporting
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These positions are located in Peacekeeping Missions and Special Political Missions. Applicants will be expected to serve in hardship duty stations with difficult working and living conditions. An updated list of missions and additional information on working in the field can be found at http://www.un.org/en/peacekeeping/about/dfs/ The Property Management Officer at this level usually reports to the Section Chief. The incumbent efficiently and effectively manages all the property control and inventory operations of the mission and directly supervises the Property Control and Inventory Unit (PCIU) as well as Fixed Assets Management activities.
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Responsibilities
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• Provide advice to the Chief of the Section on all matters related to the policy and procedures governing the management of the United Nations Property; Contribute to the development of mission-specific standing operating procedures (SOPs) and other guideline materials based on the United Nations Financial Regulations and Rules, Property Management Manual, IPSAS Policy Framework, DFS Directive on Property Management and specific guidelines and SOPs from Logistics Support Division; Act as the focal point for the Missions' property management issues pertaining to control and reporting on assets.
• Ensure accountability and proper tracking mechanisms to conform to the organizational standards and goals; Analyze and monitor the effectiveness of execution of asset control procedures in the field mission; Lead the implementation of the annual physical verification programme; Monitor implementation of the key management actions and meeting the organizational targets in the discipline of property management; Identify and implement solutions to problematic areas of the asset control process; Ensure that an effective support organization for the inventory management system and internal controls for UN property is sustained; Act as focal point for the Galileo Inventory Management System; Ensure that the outputs produced by PCIU (such as Quarterly Property Management Performance Reports, IPSAS Financial Reports on P&E and Inventory) maintain high-quality standards and are clear and based on objective data to ensure compliance with UN standards and goals;
• Oversee activities related to reviewing and updating fixed assets register for additions and disposals, accumulated depreciation; Closing out accounts at year-end and supporting reconciliation of accounting balance of fixed assets; Preparing audit schedules relating to fixed assets, preparing financial statements and footnotes, and responding/implementing, as appropriate, in a timely manner auditors queries and/or recommendations; Ensure that activities related to maintaining fixed asset register including data entry or import of assets into the fixed asset register and review of supporting documentation are conducted timely and accurately; Ensure accuracy and completeness of fixed asset records including reconciliation of discrepancies; Undertake analysis for fixed assets on a regular basis and oversee the proper maintenance of financial records in accordance with IPSAS Policy Framework and related policies and procedures.
• Exercise managerial and supervisory control over the execution of functions carried out by PCIU; Develop Work plans for Property Control and Inventory Unit to ensure that Unit’s goals are met and continuous improvements and efficiencies in the usage of property and materials within the Mission are sustained; Assess requirements for training of staff working with the Galileo Inventory Management System / Fixed Assets Register, prepare inputs for the Mission's budget, evaluate staff performance; • Perform other duties as required.
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Competencies
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• Professionalism: Proven knowledge of property management support services. Knowledge of IPSAS requirements in relation to fixed assets. Ability to apply conceptual, analytical and evaluative skills in accounting operations. Ability to conduct independent research and analysis, identify issues, formulate options and make conclusions and recommendations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather that personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. • Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently. • Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable. • Managing Performance: Delegates the appropriate responsibility, accountability and decision-making authority; makes sure that roles, responsibilities and reporting lines are clear to each staff member; accurately judges the amount of time and resources needed to accomplish a task and matches task to skills; monitors progress against milestones and deadlines; regularly discusses performance and provides feedback and coaching to staff; encourages risk-taking and supports creativity and initiative; actively supports the development and career aspirations of staff; appraises performance fairly.
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Education
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Advanced university degree (Master’s degree or equivalent) in business administration, supply chain management, logistics management or related fields. A first level university degree with 2 additional years of experience may be accepted in lieu of the advanced university degree.
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Work Experience
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A minimum of seven (7) years of progressively responsible experience in property management, asset management, and property control is required. Experience in support services, logistics and supply chain management would be an asset. Experience gained in military or UN peacekeeping field operation is desirable.
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Languages
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French and English are the working languages of the UN Secretariat. For this post, fluency in English (both oral and written) is required; knowledge of the other is desirable.
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Assessment
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Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.
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Special Notice
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The United Nation Secretariat maintains rosters of qualified and available candidates to fill anticipated job openings in peacekeeping operations, special political missions, and other field operations. The purpose of this job opening is to generate a list of qualified candidates for inclusion in the [insert job code] roster. The entire assessment process takes an average of six months; all applicants will be notified in writing of the outcome of their application (whether successful or unsuccessful) within 14 days of the conclusion of the process. Successful candidates will be placed on the roster and subsequently will be invited to apply for field mission vacancies open only to roster members. Roster membership does not guarantee selection.
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United Nations Considerations
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Job openings posted on the Careers Portal are taken off at midnight (New York time) on the deadline date.
Applications are automatically pre-screened according to the published evaluation criteria of the job opening on the basis of the information provided by applicants. Applications cannot be amended following submission and incomplete applications shall not be considered. The selected candidate will be subject to a reference checking process to verify the information provided in the application.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on "The Application Process" and the Instructional Manual for the Applicants, which can be accessed by clicking on “Manuals” on the upper right side of the browser on Inspira.
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
Candidates will be required to meet the requirements of Article 101, paragraph 3, of the Charter as well as the requirements of the position. The United Nations is committed to the highest standards of efficiency, competence and integrity for all its human resources, including but not limited to respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to whether they have committed, or are alleged to have committed criminal offences and/or violations of international human rights law and international humanitarian law.
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No Fee
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THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.
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