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Job Opening
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Posting Title: |
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PROGRAMME MANAGEMENT OFFICER, P4
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Job Code Title: |
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MANAGEMENT AND PROGRAMME ANALYST
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Department/ Office: |
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Department of Management
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Duty Station: |
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NEW YORK
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Posting Period: |
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9 February 2015-9 April 2015
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Job Opening number: |
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14-MGA-DM-38610-R-NEW YORK (X)
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Staffing Exercise ID: |
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N/A
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United Nations Core Values: Integrity, Professionalism, Respect for Diversity
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Org. Setting and Reporting
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This position is located in the United Nations Democracy Fund (UNDEF), Department of
Management. The incumbent reports to the Executive Head of UNDEF.
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Responsibilities
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Under the guidance and supervision of the Executive Head, UNDEF, the incumbent's responsibilities will include but are not limited to:
1. Developing, managing and coordinating projects:
Assesses project proposals to determine consistency with overall UNDEF objectives; Monitors, appraises on the implementation of funded project through review of project management plans, progress reports and correspondence; Conducts closing of projects at the end of the cycle; Identifies lessons learned and successful, replicable or scalable outcomes; draws attention of the responsible offices where implementation has been deficient, seeking remedial action where necessary; Undertakes field missions to selected projects to monitor implementation and advise on improvements. Capacity building of UNDEF grantees in project design, negotiation of project documents and budget preparation. Knowledge management: Translates lessons learned from evaluation into knowledge and captures best practices of current projects to support future negotiation rounds.
2. Managing and coordinating the UNDEF online project management platform (Online project proposal system and cloud database):
Provides strategic leadership and oversees continuous database design, operation, development, improvement, troubleshooting, monitoring and maintenance which includes configurating engineering software; instructs and trains UNDEF staff and consultants in use of the database; works to develop and improve software for calls for project proposals; develops and updates systems for tracking of project implementation; meets regularly with IT consultants contracted by UNDEF and instructs them on actions required; evaluates performance of IT consultants.
3. Planning of programmatic areas:
Helps developing procedures and guidelines for programme development and monitoring and evaluation; Works in consultation with civil society organizations, research institutions or non-governmental organizations, governments, UN Offices and Departments, Funds, Programmes and specialized agencies, in the identification of programme objectives and priorities; Helps developing funding guidelines, project screening criteria and modalities to be used for project solicitation and review; Provides advice on the formulation, preparation and submission to UNDEF of project concepts and project proposals, project documents and budgets; Ensures a distribution of funds to the various priority areas set out by the UNDEF Advisory Board; Provides substantial inputs to UNDEF senior management on the disposition of project proposals, including results to be achieved, timetables, funding levels and reporting and evaluations.
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Competencies
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Professionalism:
Knowledge of international issues relating to development and links to good governance, human rights and participatory models. Knowledge of the practices and procedures of the United Nations or of a similar large international organization is desirable. Ability to analyze and articulate programme management issues that require coordinated and integrated responses. Shows pride in work and in achievements; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
Planning & Organizing:
Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments; adjusts priorities as required; Allocates appropriate amount of time and resources for completing work; Foresees risks and allows for contingencies when planning; Monitors and adjusts plans and actions as necessary; Uses time efficiently.
Technological Awareness:
Keeps abreast of available technology; Understands applicability and limitations of technology to the work of the office; Actively seeks to apply technology to appropriate tasks; Shows willingness to learn new technology.
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Education
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Advanced university degree (Master’s degree or equivalent) in business administration, management, economics, international relations, law, public administration, environmental studies or a related field. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.
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Work Experience
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A minimum of seven years of progressively responsible experience in project or programme management, administration or related area. Experience in developing, implementing and/or monitoring projects in the fields of good governance or human rights, or in a related field, at national and international levels is required; experience in international development dealing with multi-donor trust fund project/programme design and management is required. Experience in project knowledge-management and managing complex project databases is required. Experience in democracy support, grant-making and project evaluation is desirable.
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Languages
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English and French are the working languages of the United Nations Secretariat. For the post
advertised, fluency in English (oral and written) is required. Knowledge of French is
desirable. Knowledge of other UN official languages is an advantage.
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Assessment
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Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.
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Special Notice
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Staff Members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.
The funding for this position is of a temporary nature. Recruitment, selection or extension of appointments against this position will be subject to budgetary approval.
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United Nations Considerations
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Job openings posted on the Careers Portal are taken off at midnight (New York time) on the deadline date.
Applications are automatically pre-screened according to the published evaluation criteria of the job opening on the basis of the information provided by applicants. Applications cannot be amended following submission and incomplete applications shall not be considered. The selected candidate will be subject to a reference checking process to verify the information provided in the application.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on "The Application Process" and the Instructional Manual for the Applicants, which can be accessed by clicking on “Manuals” on the upper right side of the browser on Inspira.
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
Candidates will be required to meet the requirements of Article 101, paragraph 3, of the Charter as well as the requirements of the position. The United Nations is committed to the highest standards of efficiency, competence and integrity for all its human resources, including but not limited to respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to whether they have committed, or are alleged to have committed criminal offences and/or violations of international human rights law and international humanitarian law.
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No Fee
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THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.
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