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Job Opening
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Posting Title: |
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HUMAN RESOURCES ASSISTANT, FS5
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Job Code Title: |
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HUMAN RESOURCES ASSISTANT
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Department/ Office: |
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United Nations Organization Stabilization Mission in the Democratic Republic of Congo
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Duty Station: |
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KINSHASA
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Posting Period: |
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26 September 2014-10 October 2014
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Job Opening number: |
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14-HRE-MONUSCO-37598-F-KINSHASA (M)
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Staffing Exercise ID: |
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N/A
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United Nations Core Values: Integrity, Professionalism, Respect for Diversity
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Org. Setting and Reporting
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These positions are located in within the United Nations Stabilization Mission in Congo (MONUSCO). The Human Resources Assistant reports to the Human Resources Officer.
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Responsibilities
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Within limits of delegated authority, the Human Resources Assistant will carry out the following duties:
Recruitment and Placement:
• Participate in the selection of candidates; including conducting roster searches for applicants and identifying short-lists of candidates, evaluating and screening applications, generating personal history profiles of candidates, facilitating the interview process and acting as ex-officio.
• Assist in the filling of vacant posts for all categories.
• Provide input into policy development for HR policies for staff in the Field Service, General Service and related categories.
• Schedule and coordinate entry tests for locally-recruited staff.
• Supervise and support the maintenance of vacancy announcement files, staffing tables and tracking of status of recruitment cases.
• Review and process personnel actions through IMIS.
• Advise staff on visa matters.
Administration of Entitlements:
• Review and process data pertaining to conditions of service.
• Review and process requests for a wide range of entitlements and exceptions to the Staff Rules and Regulations, e.g. travel entitlements, currency of payment of emoluments and rental subsidy.
• Monitor issues on conditions of service of staff and advise the supervisor of any developments.
• Advise staff on conditions of service and entitlements.
Staff Development and Career Support Training:
• Assist in the development and tracking of career development programmes in liaison with the mission training focal points, the DFS Career Development Unit and the Field Career Development Officers.
• Provide initial advice and answer general queries on career development issues in liaison with the DFS Career Development Unit and the Field Career Development Officers.
• Assist in the preparation of training material by providing input where appropriate
• Support the Field Career Development Officer in retrenchment exercises with regards to drawing down/ downsizing and expanding missions in identifying staff and positions concerned as well as relevant programmes.
Classification:
• Assist in reviewing and processing requests for classification by ensuring completeness of requests and liaising with requestors when required.
• Provide advice and answer general queries on classification procedures and processes.
• Assist in providing documentation and background materials relating to classification appeals by researching background information and liaising with relevant offices when required.
General:
• Supervise the maintenance of automated databases and the centralized reference and filing systems by reviewing and approving entries by lower-level staff, ensuring that information is accurately and timely entered.
• Undertake research on a range of Human Resources related issues and prepares notes/reports.
• Undertake research on precedents, policy rulings and procedures.
• Compile data from different sources and prepare statistical reports on Human Resources related issues.
• Research background information and draft information circulars on Human Resources related issues.
• Conduct exit briefings for separating staff and assist them in final arrangements.
• Provide general office support services; process, draft, edit, proofread and finalize for signature/approval a variety of correspondence and other communications; perform budget preparation, input, monitoring and implementation in information systems, sets up and maintains files/records (electronic and paper); schedules appointments/meetings, monitors deadlines
• Prepare written responses to queries concerning Human Resources related matters.
• Distribute routine work to junior support staff, ensuring efficient and timely execution of the work.
• Train and provide supervision to lower-level staff in the unit.
• Perform other duties as required.
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Competencies
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Professionalism:
Substantive experience in, and thorough knowledge of administrative functions and human resources policies and procedures. Demonstrated in-depth technical knowledge of all aspects of administration with proven analytical skills. Ability to apply various United Nations administrative rules and regulations in work situations. Conceptual analytical and evaluative skills to conduct independent research and analysis. Ability to identify issues, formulate opinions, make conclusions and recommendations. Shows pride in work and in achievements;demonstrates professional competence and mastery of subject matter; is conscientious andefficient in meeting commitments, observing deadlines and achieving results; is motivated byprofessional rather than personal concerns; shows persistence when faced with difficultproblems or challenges; remains calm in stressful situations. Takes responsibility forincorporating gender perspectives and ensuring the equal participation of women and men inall areas of work.
Planning & Organizing:
Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments; adjusts priorities as required; Allocates appropriate amount of time and resources for completing work; Foresees risks and allows for contingencies when planning
Monitors and adjusts plans and actions as necessary; Uses time efficiently
Client Orientation:
Considers all those to whom services are provided to be “clients ” and seeks to see things from clients’ point of view; Establishes and maintains productive partnerships with clients by gaining their trust and respect; Identifies clients’ needs and matches them to appropriate solutions; Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; Keeps clients informed of progress or setbacks in projects; Meets timeline for delivery of products or services to client
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Education
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High school or equivalent diploma is required. Technical or vocational certificate in human resources, business administration or personnel administration is a requirement.
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Work Experience
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At least 8 years of progressively responsible experience in human resources management or other related fields.
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Languages
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English and French are the working languages of the United Nations Secretariat. For this post, fluency in oral and written English is required. Knowledge of French is desirable.
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Assessment
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Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.
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Special Notice
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This "Recruit from Roster" job opening is only open to roster applicants who are already placed on pre-approved rosters, following a review by a United Nations Central Review Body. Only roster applicants who were placed on rosters with similar functions at the same level are considered to be eligible candidates. Eligible applicants receive an email inviting them to apply. Rostered applicants are encouraged to apply only if they are interested and available to take up the position at the duty station/s specified in the Job Opening. Applying to this job opening carries an expectation to accept the offer, if selected.
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United Nations Considerations
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Job openings posted on the Careers Portal are taken off at midnight (New York time) on the deadline date.
Applications are automatically pre-screened according to the published evaluation criteria of the job opening on the basis of the information provided by applicants. Applications cannot be amended following submission and incomplete applications shall not be considered. The selected candidate will be subject to a reference checking process to verify the information provided in the application.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on "The Application Process" and the Instructional Manual for the Applicants, which can be accessed by clicking on “Manuals” on the upper right side of the browser on Inspira.
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
Candidates will be required to meet the requirements of Article 101, paragraph 3, of the Charter as well as the requirements of the position. The United Nations is committed to the highest standards of efficiency, competence and integrity for all its human resources, including but not limited to respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to whether they have committed, or are alleged to have committed criminal offences and/or violations of international human rights law and international humanitarian law.
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No Fee
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THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.
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