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Job Opening
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Posting Title: |
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TRANSPORT OFFICER, FS6
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Job Code Title: |
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TRANSPORT OFFICER
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Department/ Office: |
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United Nations Operation in Cote d'Ivoire
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Duty Station: |
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ABIDJAN
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Posting Period: |
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1 October 2014-15 October 2014
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Job Opening number: |
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14-TRA-UNOCI-37499-F-ABIDJAN (M)
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Staffing Exercise ID: |
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N/A
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United Nations Core Values: Integrity, Professionalism, Respect for Diversity
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Org. Setting and Reporting
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This position is located within the United Nations Operation in Côte d’Ivoire (UNOCI). The Transport Officer will be based in Abidjan. The Transport Officer reports to the Chief of Unit, Transport.
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Responsibilities
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Within delegated authority, the Transport Officer will carry out the following duties:
Fleet Management duties:
• Determines the overall requirements for UN-owned vehicles and associated assets in close liaison with the Chief of Unit, Transport Officer and/or Chief of Unit, Logistics.
• Develops and implements the Mission Vehicle Acquisition Plan in order to ensure that the mission fleet is optimised to meet the requirements.
• Makes recommendations as for the optimum means of vehicle acquisition.
• Ensures that assets are received, issued and disposed according to UN regulations and rules.
• Monitors vehicle utilisation through either monthly trip tickets or, in missions so equipped, through the Electronic Vehicle Monitoring System (EVMS).
• Monitors the UN-owned fleet to ensure that vehicles are being efficiently utilised and makes recommendations as to the balance between UN-owned and leased vehicles based on a cost-benefit analysis. Where possible, makes arrangements for the co-operative use of vehicles and equipment with contingents and other UN agencies.
• Monitors the overall performance of fleet maintenance, taking into consideration the requirements of individual types based on the age and technical performance of each make/model.
• In close co-operation with the maintenance and supply officers, monitors vehicle maintenance costs and develops the Vehicle Procurement Plan based on the optimum disposal time for mission fleet.
• Compiles periodic reports and documentation regarding fleet status and deployment for onward transmission to UN Headquarters in order to permit budget and operational planning.
• Tracks and records fleet disposition at all times in order to analyse and project future needs.
• Liaises with commercial insurers and United Nations insurance specialists to ensure that coverage is adequate.
• May be required to coordinate the provision of technical expertise regarding contingent owned equipment safety inspections and drafting reports for the Chief of Unit, Transport regarding unsafe vehicle operation for onward transmission to the Chief Administrative Officer (CAO) and Force Commander (FC).
Sector Motor Transport duties:
• Manages a fleet of vehicles within a specific geographic area of responsibility in a mission in accordance with the decisions of the Mission Vehicle Establishment Committee and current Department of Peacekeeping Operations/Department of Filed Support policies and directives.
• Manages the maintenance of a multi-type vehicle fleet at multiple workshops in separate locations.
• Ensures that standard quality control procedures are followed in the Transport Maintenance Workshops.
• Acts as a Line Manager to the personnel in the Sector. Evaluates employee performance, the allocation and rotation of appropriate work assignments.
Fleet Vehicle Inventory Unit duties:
• Monitors distribution of non-expendable transport assets.
• Ensures that bi-annual physical inventory of non-expendable transport assets is conducted in accordance with the established procedures and deadlines.
• Ensures that records are maintained for non-expendable transport assets, including records in fleet management databases.
• Prepares Business Object Reports.
• Implements the Vehicle Replacement Policy.
• Ensures that vehicle write-off cases are processed in accordance with the established procedures and deadlines.
• Provides technical expertise on Contingent Own Equipment (COE) and safety inspections.
• Provides inputs for statistical report on transport fleet utilization and composition.
Transport Warehouse duties:
• Supervises the Transport Warehouse in accordance with the UN regulations and rules and applicable transport standard operating procedures.
• Ensures sufficient stock of light and heavy vehicle spare parts and issues required items to workshop mechanics and motor transport officers.
• Conducts regular inventory checks of the Transport Warehouse stocks.
• Maintains warehouse records, prepares financial and budget summaries, writes reports and submits them to a Chief of Unit, Transport in accordance with the established procedures and deadlines.
• Determines generic technical specifications, estimates quantity (number of units), drafts proposals for requisitions for spare parts, tools and equipment in accordance with the UN procurement procedures.
• Coordinates the planning and implementation of projects within Transport Warehouse and facilitates training of staff.
• Ensures the constant availability of vehicles for temporary assignment in support of one-off and emergency tasks as directed by a Chief of Unit, Transport.
Maintenance Workshop duties:
• Supervises the maintenance and repair of UN-owned vehicles in accordance with the vehicle manufacturer’s standards.
• Conducts vehicle inspections.
• Develops reports to document workshop performance (including personnel matters), vehicle warranties, vendor support and other workshop related activities.
• Ensures that information in the Electronic Vehicle Monitoring System (EVMS) and Fuellog software packages is accurate and up-to-date.
• Supervises the diagnostics activities and analyses reasons for technical faults.
• Supervises product upgrades initiated by a vehicle manufacturer.
• Liaises with the manufacturer representatives for after sales warranty and technical fault claims.
• Identifies requirements for spare parts, hand tools and workshop floor equipment and raises requisitions.
• Supervises international or local vehicle technicians responsible for one or more of the following specialized systems: automotive electrical system including Electronic Vehicle Monitoring System (EVMS); air conditioning systems; suspension systems; braking systems (including ABS systems); body work and painting.
• Supervises the international or local vehicle technicians responsible for one or more of the following specialized areas: diagnostic and fault finding; quality control/assurance; road testing; vehicle recovery.
• Assists with training and coaching of international or local vehicle technicians within his/her expertise.
• Performs other related duties as required.
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Competencies
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Professionalism:
Ability to analyze the strategic elements of vehicular support to clients; ability to analyze benchmarks related to Key Performance Indicators; familiarity with rules and regulations related to UN Owned Equipment (UNOE); awareness of the procedures related to Fleet Maintenance. Shows pride in work and in achievements; Demonstrates professional competence and mastery of subject matter; Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; Is motivated by professional rather than personal concerns; Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
Accountability:
Takes ownership of all responsibilities and honours commitments; Delivers outputs for which one has responsibility within prescribed time, cost and quality standards; Operates in compliance with organizational regulations and rules; Supports subordinates, provides oversight and takes responsibility for delegated assignments; Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
Planning & Organizing:
Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments; Adjusts priorities as required; Allocates appropriate amount of time and resources for completing work; Foresees risks and allows for contingencies when planning; Monitors and adjusts plans and actions as necessary; Uses time efficiently.
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Education
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High school diploma or equivalent is required. Technical or vocational certificate in mechanical engineering, transportation, logistics or other related fields is desirable. A valid driver’s license is required.
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Work Experience
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At least 10 years of progressively responsible experience in motor vehicle transport operations management or related area. The minimum years of relevant experience are reduced to 5 years for candidates who possess a first level University degree. Experience in international operations in a post conflict environment is desirable.
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Languages
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English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in oral and written English is required. Knowledge of French is required.
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Assessment
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Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.
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Special Notice
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This "Recruit from Roster" job opening is only open to roster applicants who are already placed on pre-approved rosters, following a review by a United Nations Central Review Body. Only roster applicants who were placed on rosters with similar functions at the same level are considered to be eligible candidates. Eligible applicants receive an email inviting them to apply. Rostered applicants are encouraged to apply only if they are interested and available to take up the position at the duty station/s specified in the Job Opening. Applying to this job opening carries an expectation to accept the offer, if selected.
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United Nations Considerations
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Job openings posted on the Careers Portal are taken off at midnight (New York time) on the deadline date.
Applications are automatically pre-screened according to the published evaluation criteria of the job opening on the basis of the information provided by applicants. Applications cannot be amended following submission and incomplete applications shall not be considered. The selected candidate will be subject to a reference checking process to verify the information provided in the application.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the At-a-Glance on "The Application Process" and the Instructional Manual for the Applicants, which can be accessed by clicking on “Manuals” on the upper right side of the browser on Inspira.
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
Candidates will be required to meet the requirements of Article 101, paragraph 3, of the Charter as well as the requirements of the position. The United Nations is committed to the highest standards of efficiency, competence and integrity for all its human resources, including but not limited to respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to whether they have committed, or are alleged to have committed criminal offences and/or violations of international human rights law and international humanitarian law.
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No Fee
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THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.
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