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Job Opening

Posting Title:

CHIEF FACILITIES MANAGEMENT & PROPERTY UNIT, NOC

Job Code Title:

FACILITIES MANAGEMENT OFFICER

Department/ Office:

Economic and Social Commission for Western Asia

Duty Station:

BEIRUT

Posting Period:

21 July 2014-19 August 2014

Job Opening number:

14-FMG-ESCWA-36392-R-BEIRUT (N)

Staffing Exercise ID:

N/A

United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Org. Setting and Reporting

This post is located within the General Services Section (GSS), Administrative Services Division (ASD) of the Economic and Social Commission for Western Asia (ESCWA). The Chief, Facilities Management & Property Unit (FM&PU) reports directly to the Chief, GSS and will be under the overall supervision of the Director, ASD.

Responsibilities

Engineering and facilities management:
1. Applies commonly used engineering calculations, practices and precedents in completing projects related to the design, construction, or repair of buildings, power generation, distribution systems, environmental control systems and other related structures with aim to improve existing workflow processes, energy conservation and cost.
2. Coordinates determination and compilation of requirements for construction projects, such as UN common premises, blast reinforcement of the UN House, PACT (the UN global Project Access Control Technology for UN premises).
3. Manages construction projects and building services contracts, prepares scopes of works, technical specifications, bills of quantities, evaluation criteria for bidding exercises, evaluates technical proposals from bidders, and supervises contractors of awarded contracts to ensure that the quality of services meets the set terms and conditions of the contract, standards, health and safety regulations, objectives and budget. Evaluates the performance of contractors.
4. Estimates costs of repairs of facilities and systems to determine feasibility of repairs or replacement, and oversees the identification of office technology needs and maintenance of equipment, coordinates enhancements as necessary. Liaises with other engineers and Facilities Management specialists to reach mutually satisfactory approaches to problems by exchanging and comparing data.
5. Represents ESCWA in the yearly Conference for Interagency Network for Facilities Managers (INFM).
6. Follows up and coordinates regarding the provision of utility services and energy saving measures including provision of acceptable environmental and hygienic conditions in the premises.
7. Conducts research on development of new technical systems and identifies improved methods and equipment.
8. Acts as manager for preventive and corrective maintenance of the PACT project.
9. Ensures effective coordination with other UN Agencies in order to maximize effectiveness of provided common services.
10. Reviews adequacy of departmental space requirements and plans space distribution.

Environmental sustainability:
11. Acts as ESCWA focal point for the UN global Issues Management Group on Environmental Sustainability and reports ESCWA emissions to UNEP.
12. Manages projects under ESCWA's Emissions Reduction Strategy and monitors Energy Conservation procedures to reduce ESCWA's greenhouse gas emissions.

Property and Asset Management
13. Acts as ESCWA property manager and manages and oversees transition into IPSAS and reporting activities.
14. Analyzes project proposals to ensure technical feasibility and to ensure that project objectives are attainable within prescribed resources and develops technical data regarding materials, sizes, dimensions, and quantities and costs to be incorporated in formal specifications.
15. Overseas the work of the team under the Property team, manages assets and supplies, ensures assets are submitted for write off, overseas physical inventories, ensures records and location of assets are maintained and up to date.

Management of staff and contractors:
16. Supervises the performance of 13-staffmembers assigned to the unit as well as the performance of contractors under the buildings maintenance, cleaning and gardening and cafeteria contracts (3 major contracts with 55 contractors).

17. Prepares budget proposals for the Unit, manages and oversees the UN House garage administration operations, manages the ESCWA fleet ensures proper maintenance and manages assignments of the drivers.
18. Acts as Approving Officer for Travel Authorizations for all ESCWA accounts, acts as OIC of the General Services Section in the absence of the Chief, performs other related work as required.

Competencies

Professionalism: Ability to apply engineering skills and to participate in engineering projects, including preparation of cost estimates, research of data and preparing graphs. Ability to identify and analyze engineering data of significant depth and complexity. Knowledge of logistics operations and practices. Knowledge of management facilities practices. Ability to specify business rules in the specific management facilities area. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Planning& Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

Leadership: Serves as a role model that other people want to follow: empowers others to translate vision into results; is proactive in developing strategies to accomplish objectives; establishes and maintains relationships with a broad range of people to understand needs and gain support; anticipates and resolves conflicts by pursuing mutually agreeable solutions; drives for change and improvements; does not accept the status quo; shows the courage to take unpopular stands. Provides leadership and takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work; demonstrates knowledge of strategies and commitment to the goal of gender balance in staffing.

Managing Performance: Delegates the appropriate responsibility, accountability and decision-making authority; makes sure that roles, responsibilities and reporting lines are clear to each staff member; accurately judges the amount of time and resources needed to accomplish a task and matches task to skills; monitors progress against milestones and deadlines; regularly discusses performance and provides feedback and coaching to staff; encourages risk-taking and supports creativity and initiative; actively supports the development and career aspirations of staff; appraises performance fairly.

Education

A first-level university degree (Bachelor's degree or equivalent) in Civil Engineering or other related engineering field. Advanced university degree (Master's degree or equivalent) in Civil Engineering or other related engineering field is desirable.

Work Experience

A minimum of 5 years of professional experience in the field of facilities management, building services, engineering and project management. Experience with the United Nations is desirable.

Languages

English and French are the working languages of the United Nations. Arabic is also a working
language of ESCWA. For this post, fluency in written and oral English and Arabic is required.

Assessment

The shortlisted candidates will undergo a written assessment and a competency-based interview. Only shortlisted candidates will be contacted.

Special Notice

This position is open to nationals of Lebanon only. Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

United Nations Considerations

The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.

Candidates will be required to meet the requirements of Article 101, paragraph 3, of the Charter as well as the requirements of the position. The United Nations is committed to the highest standards of efficiency, competence and integrity for all its human resources, including but not limited to respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to whether they have committed, or are alleged to have committed criminal offences and/or violations of international human rights law and international humanitarian law.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.