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Job Opening
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Posting Title: |
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Executive Officer, D1
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Job Code Title: |
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EXECUTIVE OFFICER
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Department/ Office: |
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Department of Safety and Security
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Duty Station: |
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NEW YORK
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Posting Period: |
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10 February 2014-10 April 2014
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Job Opening number: |
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13-ADM-DSS-32287-R-NEW YORK(G)
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Staffing Exercise ID: |
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N/A
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United Nations Core Values: Integrity, Professionalism, Respect for Diversity
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Org. Setting and Reporting
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The Department of Safety and Security (DSS) is responsible for providing leadership, operational support and oversight of the security management system to enable the safest and most efficient conduct of the programmes and activities of the United Nations System. The post is located in the Executive Office, Office of the Under-Secretary-General, of the Department of Safety and Security. Under the general supervision of the USG, and the direct supervision of the ASG, the Executive Officer will be responsible for policy, planning and coordination in the area of administration.
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Responsibilities
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Within delegated authority, the Executive Officer will be responsible for the following duties:
• Oversees the management of field resources and assets of DSS in order to ensure a timely and effective response to requirements both in support of regular operations and emergencies.
POLICY AND PLANNING:
• Assists the Under Secretary-General, Assistant Secretary-General and DSS senior management in the development and implementation of the organizational, managerial, administrative, resources and financial framework for field operations and Headquarters, including change management.
• Provides strategic advice and support for senior management on key strategic issues in such areas as technical cooperation activities, special reviews of operational objectives and any reallocation of resources to respond to operational requirements, and related administrative policies/procedures etc.
• Participates, on behalf of the Department, in task forces of the Secretariat on human resources, budget and administrative matters, ACABQ and the General Assembly’s Fifth Committee including the implementation of the information management system.
• Participates in the weekly Directors' management meetings to provide strategic advice on linkages between programmatic and administrative, budgetary, financial and human resources matters, as required.
• Ensures that DSS is well positioned to engage with and effectively implement new and emerging Secretariat initiatives and tools such as Inspira, IPSAS, and Umoja.
HUMAN RESOURCES MANAGEMENT:
• Takes the lead in coordinating the full range of staff and human resource administration-related issues ensuring departmental requirements both in field and Headquarters are met. This involves overseeing development and maintenance of staffing table records, planning of workforce, complying with rising needs in field operations for staffing requirements, interpretation and application of staff rules relating to human resources, preparation of staffing projects and other ad hoc status reports on those issues.
• Identifies potential management reviews of high sensitivity and complexity, defines problems to be addressed in management reviews, and directs the work of review teams through all stages.
• Ensures all actions are in compliance with IMIS operational procedures for recruitment, transfer, placement and separation of staff as well as promotions, mobility and career development; gender equality and staff-management relations.
• Provides expert advice with respect to conditions of service, duties and responsibilities, and privileges and entitlements under the Staff Rules and Regulations.
BUDGET AND FINANCE:
• Takes the lead in securing the required resources for the Department, including budget preparation, development of budget reports, performance reports, trust funds and grant programmes, optimizing efficiency and programme delivery; monitors expenditures, analyzes them and reports systematically to ensure that they remain within authorized levels. Exercises control over budgetary expenditures from these resources and advises programme managers regarding the allocation/availability of budget resources and financial implications of strategic options under consideration.
• Develops, establishes and maintains a set of sound policies, procedures, standards and tools that are consistent with UN policy and practice in order to ensure proper accounting, financial management and control.
• Serves as DSS lead financial officer providing guidance and direction to Senior Management on financial matters, business and resource planning. Formulates strategic direction and evaluates strategic options, providing advice on their financial implications particularly in terms of resource implications and realignment of resources with the core functions of the Department. Leads the monitoring and execution of these strategies to achieve maximum impact.
• Prepares internal financial reports and responses to Internal and External Audit observations in compliance with the Financial Rules and Regulations.
GENERAL ADMINISTRATION:
• Plans, organises and implements support services.
• Liaises between field offices and DSS on administrative and resource issues.
• Manages staff of the Executive Office, and its programme of work, and prepares performance reports and medium-term plans for the Executive Office staff.
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Competencies
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• PROFESSIONALISM: Ability to provide specialized advice in a broad range of human resources planning and management, budgetary, financial and administrative areas to the Head of Department/Office and managers. Ability to apply UN rules, regulations, policies and guidelines in work situations and prepare reports and rationale with respect to key administrative decisions. Demonstrates effective interpersonal skills as well as strong strategic planning skills and vision. Treats all staff with dignity and respect. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
• COMMUNICATION: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
• PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
• LEADERSHIP: Serves as a role model that other people want to follow: empowers others to translate vision into results; is proactive in developing strategies to accomplish objectives; establishes and maintains relationships with a broad range of people to understand needs and gain support; anticipates and resolves conflicts by pursuing mutually agreeable solutions; drives for change and improvements; does not accept the status quo; shows the courage to take unpopular stands. Provides leadership and takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work; demonstrates knowledge of strategies and commitment to the goal of gender balance in staffing.
• JUDGEMENT/DECISION-MAKING: Identifies the key issues in a complex situation, and comes to the heart of the problem quickly; gathers relevant information before making a decision; considers positive and negative impacts of decisions prior to making them; takes decisions with an eye to the impact on others and on the Organization; proposes a course of action or makes a recommendation based on all available information; checks assumptions against facts; determines the actions proposed will satisfy the expressed and underlying needs for the decision; makes tough decisions when necessary.
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Education
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Advanced university degree (Master’s degree or equivalent) in business or public administration, human resources management, finance, accounting, law or related area. A first-level university degree in combination with additional two years of qualifying experience may be accepted in lieu of the advanced university degree.
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Work Experience
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A minimum of fifteen (15) years of progressively responsible experience in administration, budget, finance, accounting, human resources management, or related field, of which a minimum of 10 years in the international field is required. Experience in managing large teams is required. Hands-on experience with budgeting/financial policies and practices in an international organization is highly desirable. Experience serving in field operations is highly desirable.
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Languages
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English and French are the working languages of the UN Secretariat. For this post, fluency in English (both oral and written) is required. Fluency in French is desirable; knowledge of another UN official language is an asset.
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Assessment
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Evaluation of qualified candidates may include an assessment exercise which may be followed by a competency-based interview.
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Special Notice
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Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.
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United Nations Considerations
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The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
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No Fee
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THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.
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