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Job Opening
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Posting Title: |
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Procurement Officer, P3
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Job Code Title: |
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PROCUREMENT OFFICER
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Department/ Office: |
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Department of Management
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Duty Station: |
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NEW YORK
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Posting Period: |
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8 January 2014-8 March 2014
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Job Opening number: |
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13-PRO-DM-32250-R-NEW YORK(G)
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Staffing Exercise ID: |
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N/A
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United Nations Core Values: Integrity, Professionalism, Respect for Diversity
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Org. Setting and Reporting
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The position is located in the Communication and IT Section (CITS), Field Procurement Service (FPS), Procurement Division (PD), Office of Central Support Services (OCSS), Department of Management (DM). The incumbent will report to a Procurement Officer/Team Leader, P-4.
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Responsibilities
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Within delegated authority, the Procurement Officer will be responsible for the following duties:
- Plans, develops and manages procurement and contractual aspects related to the worldwide procurement of goods and services to support the activities of the UN at UN Headquarters, Offices away from Headquarters and in the Peacekeeping Operations (Field Missions).
- Focuses on the procurement of Information and Communication Technology (ICT) products and services; negotiation of software, hardware, e.g. license agreements, Software as Service Agreement, network agreements, voice/telecom agreements.
- Negotiates and manages contracts by understanding various obligations to mitigate risk and add maximum value. Manage existing contracts, dispute resolution, changes, renewal, default, etc.
- Handles Local Procurement Authority requests from OAH’s and Field Missions.
- Advises requisitioning offices and recipient entities on the full range of procurement issues for the above commodities, providing support and guidance at all stages of the procurement cycle and ensuring that the needs of the requisitioners are being met.
- Prepares solicitation process, identifies method of solicitation and ensures that the solicitation process follows relevant rules and regulations.
- Ensures that the source selection process is fair, objective and transparent and that it follows the general principles as set forth in the UN Financial Rules and Regulations.
- Brings any concern to the attention of the Team Leader and/ or the Section Chief for further review.
- Prepares and presents cases to the Headquarters Committee on contracts (HCC).
- Keeps abreast of market developments; researches and analyzes statistical data and market reports on the world commodity situation, production patterns and availability of good and services.
- May provide guidance to new/junior staff.
- Performs ad hoc duties as required.
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Competencies
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• PROFESSIONALISM: Knowledge of internationally recognized procurement standards and of all phases of international procurement techniques and operations used in contracting for a diverse range of goods and services. Knowledge of contract law and expertise in handling complex contract issues. Knowledge of quantitative methods to measure supplier capacity systems and ability to identify sources of supply, market trends and pricing. Ability to shape and influence agreements with requisitioning units and vendors. Ability to apply technical expertise to resolve a range of issues/problems. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
• PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
• CLIENT ORIENTATION: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and
matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
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Education
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Advanced university degree (Master’s degree or equivalent) in business administration, public administration, commerce, engineering, law or a related field. A first-level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree. A certification in procurement is desirable.
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Work Experience
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A minimum of five years of progressively responsible experience in procurement, contract management, contract administration or logistics and supply chain management is required. Two years of experience directly related to first-hand procurement or contracting is required. Firsthand experience in conducting procurement at the international level for an inter-governmental organization(s), governmental organization(s), or large multi-national organizations(s) is desirable. Experience in all phases of procurement in a high-volume procurement operation is desirable.
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Languages
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English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English (oral and written) is required. Knowledge of French is desirable. Knowledge of other UN official languages is an advantage.
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Assessment
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Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.
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Special Notice
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Staff Members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.
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United Nations Considerations
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The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
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No Fee
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THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.
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