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Job Opening
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Posting Title: |
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Associate Human Resources Officer, P2
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Job Code Title: |
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ASSOCIATE HUMAN RESOURCES OFFICER
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Department/ Office: |
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Department of Field Support
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Duty Station: |
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NEW YORK
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Posting Period: |
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23 January 2014-23 March 2014
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Job Opening number: |
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13-HRE-DFS-32122-R-NEW YORK (R)
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Staffing Exercise ID: |
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N/A
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United Nations Core Values: Integrity, Professionalism, Respect for Diversity
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Org. Setting and Reporting
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This position is located in the Field Personnel Operations Service, Field Personnel Division, Department of Field Support. The Associate Human Resources Officer will report to the Chief, Integrated Regional Section, under the overall supervision of the Chief, Field Personnel Operations Service in the Field Personnel Division
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Responsibilities
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Under the direct supervision of the Chief, Integrated Regional Section, the incumbent is responsible for:
Providing advice on and monitoring the delegation of authorities granted to the missions in the region on human resources administration of personnel to field missions, including those at the Professional level and above, Field Service Officers, mission appointees, General Service staff assigned from other duty stations and locally-recruited staff .
In this capacity, the incumbent exercises the appropriate delegated authority in personnel administrative matters and provides guidance to field missions in the application of policies and procedures by:
- Approving and recommending approval of applications relating to various entitlements including but not limited to home leave, family visit travel, separation benefits, annual and sick leave issues, dependency allowances, repatriation grants, special post allowances, hazard pay, mobility and hardship allowance and education grants. Examining complicated cases and carrying out thorough research and fact-finding, consulting with the Office of Human Resources Management and other departments as needed, and formulating submissions and recommendations as required.
- Assessing mission recommendations on extensions of appointment/assignment for period less than one year, and making recommendations when non-renewal or termination of appointment has been recommended by the mission.
- Under delegated authority, preparing recommendations for senior management approval for discretionary decisions or exceptions; and preparing recommendations to other offices holding delegated authority as appropriate.
Providing effective support to peacekeeping and political missions, through the development of recruitment strategies and the monitoring of recruitment, appointment and on-boarding authorities delegated to the missions for the effective recruitment and placement of the best qualified and motivated staff/external candidates to meet their operational needs in a timely manner, specifically:
- As the Officer responsible for assigned missions, planning and managing the effective staffing of these missions.
- Projecting and monitoring vacant posts, ensuring adherence to policies and procedures in filling of posts.
- Liaising with Recruitment and Outreach Unit (ROU) on preparation of mission specific Vacancy Announcements (MSVAs).
-Conducting budget analysis with focus on staffing requirements and proposed staffing changes in collaboration with the mission, as well as other relevant offices at Headquarters
- Taking part in mission visits.
Providing support in travel matters by discharging duties as Certifying Officer for travel of military and civilian personnel to the field mission by:
- Managing the timely and efficient travel of Military Observers and UN Police to peacekeeping missions, and coordinate related administrative/financial matters within the FPD.
- Supervising travel transactions (travel request, advances, claims) of official business.
- Certifying travel authorizations in IMIS for civilian staff appointed/assigned to field missions, Military Personnel and UN Police Officers, and related shipment of personal effects.
Performing other functions if and when required.
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Competencies
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Core Competencies:
Professionalism
Knowledge of UN staff rules and regulations as well as human resources policies
Knowledge of human resources functions and procedures in peacekeeping or other field missions, in particular with respect to contractual arrangements and conditions of service of staff in peacekeeping missions. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
Teamwork:
-Works collaboratively with colleagues to achieve organizational goals
-Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others
-Places team agenda before personal agenda
-Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position
-Shares credit for team accomplishments and accepts joint responsibility for team shortcomings
Client Orientation:
-Considers all those to whom services are provided to be “clients ” and seeks to see things from clients’ point of view
-Establishes and maintains productive partnerships with clients by gaining their trust and respect
-Identifies clients’ needs and matches them to appropriate solutions
-Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems
-Keeps clients informed of progress or setbacks in projects
-Meets timeline for delivery of products or services to client
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Education
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An advanced university degree (Master's degree or equivalent) in human resources, administration or related area. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.
A first-level university degree and no experience will be accepted for candidates who have passed the Young Professionals Programme Examination/United Nations National Competitive Recruitment Examination (NCRE) or the General Service to Professional Examination (G to P).
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Work Experience
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A minimum of two years of progressively responsible experience in human resources management, administration or related area.
No experience is required for candidates who have passed the Young Professionals Programme Examination/United Nations National Competitive Recruitment Examination (NCRE) or the General Service to Professional Examination (G to P).
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Languages
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Fluency in one of the working languages of the UN Secretariat, English is required; knowledge of French is desirable. Knowledge of another UN official language is an advantage
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Assessment
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Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.
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Special Notice
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This position is funded for a finite period of at least one year. Extension of the appointment is subject to Extension of the mandate and/or the availability of the funds.
Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.
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United Nations Considerations
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The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
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No Fee
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THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.
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