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Job Opening
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Posting Title: |
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FINANCE OFFICER, P3
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Job Code Title: |
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FINANCE OFFICER
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Department/ Office: |
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United Nations Environment Programme
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Duty Station: |
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NAIROBI
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Posting Period: |
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24 December 2013-21 February 2014
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Job Opening number: |
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13-FIN-UNEP-32011-R-NAIROBI (X)
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Staffing Exercise ID: |
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N/A
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United Nations Core Values: Integrity, Professionalism, Respect for Diversity
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Org. Setting and Reporting
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The United Nations Environment Programme (UNEP) is the United Nations system’s designated entity for addressing environmental issues at the global and regional level. Its mandate is to coordinate the development of environmental policy consensus by keeping the global environment under review and bringing emerging issues to the attention of governments and the international community for action. UNEP’s Division of Early Warning and Assessment (DEWA) is responsible for analyzing the state of the global environment, providing early warning information and assessing global and regional environmental trends to catalyze and promote international cooperation and action on the environment. This post is located in UNEP/DEWA at the Nairobi duty station.
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Responsibilities
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Under the direct supervision of the Chief, Programme Support Unit, the incumbent will carry out the following duties:
Contributions: • Monitors and records extra-budgetary contributions to DEWA; • Identifies discrepancies concerning contributions to DEWA and resolves them; • Serves as financial focal point for all DEWA contributions. Budget Preparation: • Reviews and analyses data with respect to the finalisation of cost estimates and budget proposals, in terms of staff and non-staff requirements for DEWA projects; • Provides support to managers with respect to the elaboration of resource requirements for budget submissions; • Provides substantive support to relevant inter-governmental and expert bodies in their budget review; assists in securing approval from the General Assembly; • Ensures legislative mandates are accurately translated into programme budgets. Budget Administration: • Issues requests for redeployment of funds when necessary, ensuring appropriate expenditures; • Monitors DEWA’s budget implementation and determines/recommends reallocation of funds when necessary; • Monitors DEWA’s expenditures to ensure that they remain within authorised levels; • Analyses DEWA’s expenditure data for trends and adherence to the Programme of Work; • Reviews Memoranda of Understanding with Donors and legal instruments with partners to ensure their compliance with UN Financial Regulations and Rules, and UNEP’s Standard Procedures; • Approves all requisitions for goods and services to ensure correct objects of expenditure have been charged, ensuring availability of funds; • Certifies DEWA Environment Fund and extra –budgetary project expenditures; • Administers and monitors core and extra-budgetary resources, including review of agreements and cost plans, ensuring compliance with regulations and rules and established policies and procedures; • Prepares relevant documentation with respect to budget performance submissions; • Reviews and makes appropriate recommendations with respect to the finalisation of budget performance reports analysing variances between approved budgets and actual expenditures; • Provides substantive support to inter-governmental and legislative bodies. General: • Keeps up-to-date on documents/reports/guidelines that have a bearing on matters related to programme and/or peace-keeping budgets, ensuring compliance with inter-governmental recommendations and decisions as well as with United Nations policies and procedures; • Monitors and supervises the work of subordinate staff as required. • Performs other related duties as assigned.
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Competencies
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• Professionalism: Knowledge of financial principles and practices. Ability to independently conduct research and analysis, formulate options and present conclusions and recommendations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Ability to apply judgment in the context of assignments given, plan own work and manage conflicting priorities. • Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently. • Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
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Education
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Advanced university degree (Master’s degree or equivalent) in business administration, finance or related field. A first-level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree.
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Work Experience
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A minimum of five (5) years of progressively responsible experience in in finance, administration, budget, business administration or related area.
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Languages
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English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. Knowledge of another UN official language is an advantage.
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Assessment
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Evaluation of qualified candidates for this position may include a substantive assessment which will be followed by a competency-based interview.
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Special Notice
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This position is open for recruitment for an initial period of one year and may be subject to extension. Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures. All applicants are strongly encouraged to apply on-line as soon as possible after the job opening has been posted and well before the deadline stated in the job opening. On-line applications will be acknowledged where an email address has been provided.
If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may not have been received. In such cases, please resubmit the application, if necessary. If the problem persists, please seek technical assistance through the Inspira "Need Help?" link.
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United Nations Considerations
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The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
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No Fee
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THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.
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