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Job Opening
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Posting Title: |
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DEPI/GEF TASK MANAGERS P4 (2 Posts), P4
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Job Code Title: |
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PROGRAMME MANAGEMENT OFFICER
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Department/ Office: |
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United Nations Environment Programme
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Duty Station: |
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NAIROBI; WASHINGTON
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Posting Period: |
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11 December 2013-9 January 2014
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Job Opening number: |
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13-PGM-UNEP-31552-R-MULTIPLE D/S (X)
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Staffing Exercise ID: |
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N/A
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United Nations Core Values: Integrity, Professionalism, Respect for Diversity
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Org. Setting and Reporting
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The United Nations Environment Programme (UNEP) is the United Nations systems designated entity for addressing environmental issues at the global and regional level. Its mandate is to coordinate the development of environmental policy consensus by keeping the global environment under review and bringing emerging issues to the attention of governments and the international community for action. UNEP’s Division of Environmental Policy Implementation (DEPI) works with international and national partners, providing technical assistance and advisory services for the implementation of environmental policy, and strengthening the environmental management capacity of developing countries and countries with economies in transition (http://www.unep.org). These positions are located in UNEP DEPI under Freshwater and Marine Branch in Nairobi and Washington DC. Under the general supervision of the Director, DEPI, the Task Manager will be responsible for the following duties:
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Responsibilities
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1.Project identification and development: Liaises with internal and external partners to identify relevant and eligible project concepts; Discusses and clears such concepts; Consults with UNEP Divisions and regional offices; Advises project proponents on how to revise concepts to respond to issues raised by the peer reviewer or other reviews; Presents and defends the concept at the Project Approval Group (PAG); Advises proponents preparing the Project Preparation Grant (PPG) request for submission to GEF; Monitors GEF project milestones; Addresses GEF Secretariat and STAP reviews and ensures that PAG recommendations are considered in further project development; Works with the Fund Management Officer to internalize the PPG upon GEF approval; Supervises PPG execution in accordance with UNEP and GEF policies and procedures; Supports the executing partner in mobilizing co-financing for the project; Ensures that a PPG completion report and financial reports is available upon completion of activities; Verifies that project proposal meets GEF quality-at-entry standards before submission to SPO and GEF management for PRC review; Follows up- with GEF Sec during the project review process and promptly addresses any comments in consultation with project partners; Upon GEF CEO Approval, works with the Fund Management Officer to internalize the project document. 2. Supervision of project implementation: Prepares project supervision plans for all projects for their entire duration and periodically updates them; Organizes and manages the project inception meeting with a view to ensure project implementation readiness; Provides oversight to project execution and ensures that all UNEP and GEF criteria, rules and regulations are adhered to by project partners; Participates in the Steering Committee meetings and ensure that the Steering Committee fulfils its function; Regularly monitors project progress and performance and rates progress towards meeting project objectives, project execution progress, quality of project monitoring and evaluation, and risk; Periodically assesses project assumptions and monitors risk; Monitors reporting by project executing partners and provides prompt feedback; Promptly informs management of any significant risks or project problems and takes action and follows up on decisions made; Prepares reports in accordance with GEF and UNEP requirements; Maintains adequate project-related documentation; Cooperates in the “quality of project supervision assessment”; Applies adaptive management principles to the supervision of the project; Assists with the preparation of project revisions; Assesses the need to conduct mid-term independent evaluation and if so, liaises with the Evaluation and Oversight Unit to ensure the evaluation is timely conducted; Reviews project outputs, provides technical input and ensures quality standards are met; Manages any mandatory project(s) mid-term review in accordance with UNEP guidance and prepares a management response with a plan for implementation of recommendations; Supports the project terminal evaluation; Takes responsibility to ensure that project is financially closed in a prompt manner after completion of project activities. 3. DEPI knowledge management and data management: Identifies and codifies lessons emerging from project implementation; Ensures accuracy and completeness of project data in the project information system for all projects; Contributes to project data reconciliation exercises within DEPI and with the GEF Secretariat; Identifies media and other outreach opportunities and materials and contributes project information and written materials to be used by the communications and outreach Programme Officer; Participates and contributes to any events organized by GEF and UNEP to disseminate information on project results and lessons. 4. UNEP and GEF corporate tasks: Contributes to Council document reviews; Represents DEPI in UNEP and GEF-related meetings; Participates in the UNEP Project Review Committee (PRC) attending at least 3 meetings per year; Provides input to UNEP and GEF policy and information documents; Provides input to GEF corporate evaluations, country portfolio evaluations, thematic evaluations and impact evaluations and to the preparation of the Management Action Record. 5. Keeps abreast of developments in his/her technical field and further develops competencies and skills: Undertakes at least one relevant learning activity each year; Prepares work plan for result based management with clear goals and indicators. 6. Perform any other relevant duties assigned.
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Competencies
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•Professionalism: Knowledge and understanding of international waters issues and discussions, knowledge and understanding of environmental and resource status of various international water; practical experience in programme/project management and oversight; good analytical and problem-solving skills, including ability to identify and participate in the resolution of issues/problems; ability to apply good judgment in the context of assignments given; ability to plan own work and manage conflicting priorities. •Communication: Good communication (spoken and written) skills, including the ability to comments on a variety of project related documents, the ability to prepare technically sound and logical proposals for projects, and the ability to outline project concepts and project implementation direction. •Technological Awareness: Fully proficient computer skills and use of relevant software and other applications, e.g., word processing, spreadsheet and other project management software. •Teamwork: Good interpersonal skills and ability to establish and maintain effective partnerships and working relationship in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity, including gender balance.
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Education
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Education: Advanced university degree (masters and above) in fields such as marine or freshwater biology, ecology, hydrology or chemistry; coastal zone and river basin management or related fields, with specialization in issues related to the protection and management of international waters.
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Work Experience
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Experience: At least seven years relevant experience in a field related to International Waters; Work experience with project in developing countries; Demonstrated successful experience in large-scale project design, management, supervision and monitoring; Demonstrated experience of working in international and/or multi-country contexts
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Languages
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English and French are the working languages of the UNEP. For the post advertised, fluency in oral and written English is required. Knowledge of other UN languages an asset.
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Assessment
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Evaluation of qualified candidates for this position may include a substantive assessment which will be followed by a competency-based interview.
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Special Notice
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Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.
All applicants are strongly encouraged to apply on-line as soon as possible after the job opening has been posted and well before the deadline stated in the job opening. On-line applications will be acknowledged where an email address has been provided.
If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may not have been received. In such cases, please resubmit the application, if necessary. If the problem persists, please seek technical assistance through the Inspira “Need Help?” link.
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United Nations Considerations
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The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
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No Fee
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THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.
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