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Job Opening
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Posting Title: |
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Finance & Budget Officer, P4
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Job Code Title: |
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BUDGET OFFICER
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Department/ Office: |
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United Nations Environment Programme
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Duty Station: |
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NAIROBI
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Posting Period: |
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25 October 2013-23 December 2013
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Job Opening number: |
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13-FIN-UNEP-30915-R-NAIROBI (X)
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Staffing Exercise ID: |
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N/A
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United Nations Core Values: Integrity, Professionalism, Respect for Diversity
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Org. Setting and Reporting
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The United Nations Environment Programme (UNEP) is the United Nations system's designated entity for addressing environmental issues at the global and regional level. Its mandate is to coordinate the development of environmental policy consensus by keeping the global environment under review and bringing emerging issues to the attention of governments and the international community for action. UNEP Division of Environmental Law and Conventions (DELC) identifies synergies and promotes the substantive collaboration among Multilateral Environmental Agreements (MEAs). DELC also encourages interlinkages between UNEP's programme and those of MEAs. This post is located in the Division of Environmental Law and Conventions (DELC) at the Nairobi duty station.
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Responsibilities
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Under the supervision of the Deputy Director, DELC and within delegated authority the incumbent will perform the following duties:
Programme of Work and the Project Planning: • Reviews, analyses and finalizes the preparation of the programme of work/project and its revisions, taking into account decisions of United Nations General Assembly of UNEP and other relevant intergovernmental bodies. • Ensure legislative mandates are accurately translated into program budgets. Budget Preparation: • Reviews, analyses and finalizes cost estimates and budget proposals, in terms of staff and non-staff requirements from (a) the Division including programmatic aspects; (b) Ensure compliance with the medium-term plan and other legislative mandates. • Provides detailed input with respect to resource requirements for budget submissions. • Reviews, analyzes and finalizes program budget/financial implications. Budget Administration: • Issues allotments, authorizes sub-allotments, including redeployment of funds when necessary, ensuring appropriate expenditures. • Manages and monitors budget implementation and recommends reallocation of funds as necessary. • Monitors expenditures to ensure that they remain within authorized levels. • Administers and monitors extra-budgetary resources, including review of agreements and cost plans, ensuring compliance with regulations and rules and established policies and procedures. • Prepares budget performance submissions. • Reviews and finalizes budget performance reports, analyzing variances between approved budgets and actual expenditures. General: • Provides advice and guidance, including training, to the Division staff on budgetary and financial policies and procedures, including results-based budgeting. • Participates in meetings on matters related to resource requirements, programming and budgetary issues. • Keeps up-to-date on documents/reports/guidelines that have a bearing on matters related to program and/or peacekeeping budgets, ensuring compliance with intergovernmental recommendations and decisions as well as with United Nations policies and procedures. • Undertakes research and analysis of budgetary policies and procedures, makes recommendations for changes and/or modifications. • Acts as Certifying Officer under Financial Rule 110.4 to ensure that proposed obligations and expenditures are in accordance with approved budgets and established regulations and rules. • Ensures the integrity of financial and management systems and the controls that underpin them. • May plan, organize, manage and supervise the budget related work of the Division. • Incumbent may be asked to perform other related duties.
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Competencies
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• Professionalism: Knowledge of financial and budgetary principles and practices, budget development and financial administration of resources. Ability to develop budgetary policies, procedures and new programmes. Ability to formulate new strategies and technical approaches to budgetary matters. Shows pride in work and in achievements; Demonstrates professional competence and mastery of subject matter; Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; Is motivated by professional rather than personal concerns; Shows persistence when faced with difficult problems or challenges; Remains calm in stressful situations. • Communication: Speaks and writes clearly and effectively; Listens to others, correctly interprets messages from others and responds appropriately; Asks questions to clarify, and exhibits interest in having two-way communication; Tailors language, tone, style and format to match audience; Demonstrates openness in sharing information and keeping people informed. • Teamwork: Works collaboratively with colleagues to achieve organizational goals; Solicits input by genuinely valuing others’ ideas and expertise; Is willing to learn from others; Places team agenda before personal agenda; Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; Shares credit for team accomplishments and accepts joint responsibility for team shortcomings. • Planning & Organizing: Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments; Adjusts priorities as required; Allocates appropriate amount of time and resources for completing work; Foresees risks and allows for contingencies when planning; Monitors and adjusts plans and actions as necessary; Uses time efficiently. • Accountability: Takes ownership of all responsibilities and honours commitments; Delivers outputs for which one has responsibility within prescribed time, Cost and quality standards; operates in compliance with organizational regulations and rules; Supports subordinates, provides oversight and takes responsibility for delegated assignments; Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
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Education
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Advanced university degree (Master's degree or equivalent) in business administration, finance or related field. A first level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree.
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Work Experience
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A minimum of seven years of progressively responsible experience in finance, administration, budget, business administration or related area. Qualifying years of experience are calculated following the receipt of the first level university degree recognized by the United Nations.
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Languages
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English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. Knowledge of another UN official language is an advantage.
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Assessment
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Evaluation of qualified candidates for this position will include a substantive assessment which will be followed by a competency-based interview.
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United Nations Considerations
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The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
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No Fee
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THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.
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