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Job Opening
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Posting Title: |
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Programme Budget Officer, P4
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Job Code Title: |
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PROGRAMME BUDGET OFFICER
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Department/ Office: |
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Department of Management
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Duty Station: |
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NEW YORK
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Posting Period: |
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22 April 2013-20 June 2013
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Job Opening number: |
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13-FIN-DM-27499-R-NEW YORK(G)
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Staffing Exercise ID: |
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N/A
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United Nations Core Values: Integrity, Professionalism, Respect for Diversity
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Org. Setting and Reporting
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This position is located in the Programme Budget Division of the Office of Programme Planning Budget and Accounts (OPPBA) and the incumbent will report to the Director of the Programme Planning and Budget Division (PPBD).
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Responsibilities
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Within delegated authority, the Programme Budget Officer will be responsible for the following duties:
PROGRAMME PLAN AND PRIORITIES, BUDGET PREPARATION AND IMPLEMENTATIONS:
• Review, analyze and finalize the preparation and/or revisions of the biennial programme plan, taking into account recommendations and decisions of specialized inter-governmental bodies.
• Analyze cost estimates and budget proposals, including programmatic aspects. Ensure compliance with the Plan and other legislative mandates.
• Review, analyse and finalize financial implications arising from decisions/statements of the Security Council and the General Assembly and its subsidiary bodies.
• Analyze and recommend spending authority (allotments) and monitor implementation to ensure that they remain within authorized levels.
• Administer and monitor extra budgetary resources, including review of agreements and cost plans.
• Review and finalize budget performance reports, analyzing variances between existing budgets and actual expenditures.
• Ensure compliance with financial regulations and rules and establish policies and procedures.
• Provide advice and guidance, as required, to clients of the Division on budgetary and financial policies and procedures, including results-based budgeting.
• Provide substantive support to relevant inter-governmental and expert bodies in their budget review.
• Assist in securing approval from the General Assembly.
GENERAL:
• Assist the Director in discharging the direct responsibilities for administration and management of the Division, including responding to the requests for comments from PPBD whether from other Secretariat offices, intergovernmental or oversight bodies.
• Conduct reviews of PPBD workflow and document organizations structures as well as participate in weekly Chiefs of Service management meetings to provide follow-up action of issues raised on the work of the Division.
• Draft routine and ad hoc reports and various communications to inter/intra departments and intergovernmental bodies.
• Undertake research and analysis on emerging issues for the Division and make recommendations for changes and/or modifications including to improve cost effective utilization of resource or programme delivery.
• Initiate and coordinate actions covering the entire span of human resource activities; e.g. review post incumbency reports for purpose of vacancy management and staffing table control, performance appraisal, job classification reviews, separation of staff members including provision of advice to staff of the Division and the flag issues requiring the attention of the Director.
• Represent PPBD/OPPBA in inter – and intra-departmental meetings and as appropriate before legislative bodies, on matters/related to administrative, human resource and programme and budgetary issues affecting the Division.
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Competencies
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Professionalism:
Demonstrated conscientiousness and persistence when tackling problems and challenges. Demonstrated ability to remain calm in stressful situations including ability to work under pressure and produce output that is accurate, timely and of high quality. Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently. Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed. Ability to prepare reports and conduct presentations on key issues by clearly formulating positions on issues, articulating options concisely conveying the maximum necessary information, making and defending recommendations before inter and intra-departmental meetings, inter-governmental and expert bodies, for example the Advisory Committee on Administrative and Budgetary Questions, Committee on Programme Coordination and Fifth Committee. Takes responsibility for incorporating gender perspective and ensuring the equal participation of women and men in all areas of work.
Teamwork:
Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
Accountability:
Takes ownership of all responsibilities and honours commitments. Delivers outputs for which one has responsibility within prescribed time, cost and quality standards. Operates in compliance with organizational regulations and rules. Supports subordinates, provides oversight and takes responsibility for delegated assignments. Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
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Education
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Advanced university degree (Master's degree or equivalent) in business administration, finance, public administration or a related field. A first level university degree with relevant combination of academic qualifications and experience may be accepted in lieu of the advanced university degree.
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Work Experience
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A minimum of seven years of progressively responsible experience in budgeting, administration, financial management or a directly related area, including budgetary policies and practices, financial regulations and rules and human resources. Knowledge of United Nations legislative machinery and procedures, budgetary policies and practices, UN Financial Regulations and Rules as well as UN Staff Regulations and Rules is highly desirable. Advance computer skills including proficiency in such systems as the Integrated Management Information System (IMIS), Inspira, UN Budget Information System (UNBIS), is highly desirable.
Qualifying years of experience are calculated following the receipt of the first level university degree recognised by the United Nations.
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Languages
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English and French are the working languages of the United Nations Secretariat. For this post
fluency in oral and written English is required. Knowledge of another official UN
language is an advantage.
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Assessment
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Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.
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United Nations Considerations
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The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
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No Fee
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THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.
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