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Job Opening
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Posting Title: |
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DEPUTY EXECUTIVE SECRETARY, D1
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Job Code Title: |
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EXECUTIVE SECRETARY
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Department/ Office: |
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Department of Management
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Duty Station: |
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NEW YORK
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Posting Period: |
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18 April 2013-16 June 2013
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Job Opening number: |
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13-ADM-DM-27434-R-NEW YORK (R)
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Staffing Exercise ID: |
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N/A
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United Nations Core Values: Integrity, Professionalism, Respect for Diversity
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Org. Setting and Reporting
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This position is in the Advisory Committee on Administrative and Budgetary Questions (ACABQ) in the Department of Management, reporting to the Executive Secretary.
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Responsibilities
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Under the general guidance of the Executive Secretary, the Deputy Executive Secretary of the ACABQ in the Department of Management, is responsible for the following duties:
- Assists the Executive Secretary in the formulation and implementation of the substantive work programme of the secretariat of the ACABQ.
- Prepares draft reports of the ACABQ as well as co-coordinates, oversees and assists in the preparation of the draft reports including examination and analysis of materials on administrative and budgetary questions, and programmatic and substantive review of the drafts prepared by others.
- Attends meetings of the ACABQ, and assists the ACABQ during drafting sessions in the negotiation of text.
- Ensures that the outputs produced by the ACABQ secretariat maintain high-quality standards and that reports are clear, objective, based on comprehensive data and comply with the relevant mandates.
- Assists the Executive Secretary in determining priorities, organizing sessions of the ACABQ, including those held away from Headquarters, and allocating resources for the completion of outputs and their timely delivery.
- Assists the Executive Secretary in overseeing the programmatic and administrative tasks necessary for the functioning of the ACABQ secretariat, including recruitment, management, development and training of staff.
- Deputizes for the Executive Secretary in his/her absence.
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Competencies
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• Professionalism: Knowledge of the work of the United Nations system, administration and budgetary management. Knowledge of the substantive field of work in general and of specific areas of responsibilities. Ability to produce reports and papers on technical issues and to review and edit the work of others. Excellent drafting capabilities. Ability to apply UN regulations, rules, policies and guidelines in work situations. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges. Remains calm in stressful situations. Proven track record of management, technical and leadership skills.
• Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
• Client Orientation: Considers all those to whom services are provided to be clients and seeks to see things from the clients' point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
• Leadership: Serves as a role model that other people want to follow; empowers others to translate vision into results; is proactive in developing strategies to accomplish objectives; establishes and maintains relationships with a broad range of people to understand needs and gain support; anticipates and resolves conflict by pursuing mutually agreeable solutions; drives for change and improvement: does not accept the status quo; shows the courage to take unpopular stands; takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work; demonstrates knowledge of strategies and commitment to the goal of gender balance in staffing.
• Managing Performance: Delegates the appropriate responsibility, accountability and decision-making authority; makes sure that roles, responsibilities and reporting lines are clear to each staff member; accurately judges the amount of time and resources needed to accomplish a task and matches task to skills; monitors progress against milestones and deadlines; regularly discusses performance and provides feedback and coaching to staff; encourages risk-taking and supports creativity and initiative; actively supports the development and career aspirations of staff; appraises performance fairly.
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Education
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Advanced university degree (Master's degree or equivalent) in business or public administration, finance, accounting, law, political sciences, social sciences or related field is required. A first-level university degree in combination with two years of additional experience may be accepted in lieu of the advanced university degree.
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Work Experience
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A minimum of fifteen years of progressively responsible experience in financial management, budgeting, human resources management, administration is required. Experience in the drafting/ editing of intergovernmental documentation dealing with administrative and budgetary issues or a related area is required. Extensive experience with United Nations legislative machinery and procedures, budgetary policies and practices, financial and personnel regulations and rules is desirable. Significant managerial experience is desirable. Qualifying years of experience are calculated following the receipt of the first level university degree recognised by the United Nations.
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Languages
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English and French are the working languages of the United Nations Secretariat. For this post, fluency in English (both oral and written) is required. Knowledge of other official languages is an advantage.
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Assessment
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Evaluation of qualified candidates may include a written assessment exercise which may be followed by competency-based interview.
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Special Notice
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Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.
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United Nations Considerations
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The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
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No Fee
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THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.
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