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Job Opening
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Posting Title: |
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Information Management Officer, P3
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Job Code Title: |
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INFORMATION MANAGEMENT OFFICER
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Department/ Office: |
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Office for the Coordination of Humanitarian Affairs
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Duty Station: |
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AMMAN
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Posting Period: |
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5 June 2013-19 June 2013
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Job Opening number: |
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13-IST-OCHA-28313-R-AMMAN (X)
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Staffing Exercise ID: |
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N/A
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United Nations Core Values: Integrity, Professionalism, Respect for Diversity
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Org. Setting and Reporting
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The post is located in the Office for the Coordination of Humanitarian Affairs (OCHA) in Amman in Jordan supporting OCHA Syria. The incumbent will work under the supervision of the Senior Officer in Analysis/Reporting/Information Management Unit.
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Responsibilities
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Within the limits of delegated authority, the incumbent will discharge the following functions: Manage information to support OCHA and the UN system, as well as partner organizations, prevent, mitigate, manage, and recover from humanitarian disasters and emergencies.Determine the primary data and information elements that are required internally and externally to support inter-cluster coordination and humanitarian decision-making. Support strategic and operational decision making by processing and analysing data and information and presenting it in the format most useful for analysis (e.g. reports, maps). Develop a client oriented approach with all relevant stakeholders to help identify their priority information requirements. Design and implement a dissemination plan for all information products produced by OCHA (e.g. situation reports, data, maps). Provide training to OCHA and HIC staff on OCHA's information systems and standards. Undertake data preparedness activities in support of OCHA's response preparedness and contingency planning efforts. Establish and maintain an information network at the national level to facilitate humanitarian information exchange and the promotion of data and information sharing protocols, in particular those developed and endorsed by the Inter-Agency Standing Committee. If necessary, oversee technical staff in the development of databases and other applications to support the collection and processing of context specific data (e.g.: affected population, displaced populations, demographic and vulnerability data, results of common rapid needs assessment etc.). Support the advocacy, communication and reporting functions of the office through the collection, processing, storage and retrieval of documents, including images, of emergencies and vulnerability, as well as relief operations. If required, manage OCHA staff working directly on information management and information technology activities. In collaboration with the Information Services Section and the Field Information Services Unit, apply global information management standards, policies and procedures to guide related activities within the OCHA Office and/or HIC. Any other duties as may be requested by the OCHA Head of Office (or HIC Manager if appropriate).
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Competencies
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PROFESSIONALISM: Knowledge of the use of information management in humanitarian emergency, crisis management or disaster management contexts; ability to analyze and articulate the information management requirements of complex situations requiring a coordinated response between disparate actors; demonstrated problem-solving skills and ability to use sound judgment to ensure the effective and timely completion of complex tasks; ability to work under extreme pressure, on occasion in a highly stressful environment (e.g. civil strife, natural disasters); and takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. COMMUNICATION: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two way communications; tailors language, tone, style and format to match the audience; demonstrates openness in sharing information and keeping people informed. PLANNING AND ORGANIZING: identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; and uses time efficiently.
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Education
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Advanced university degree (Master’s degree or equivalent) in Business Administration (Information Management), Disaster and Emergency Management, Geographic Information Systems, Information Management, Statistics, Social Sciences, or related area. Qualifications and/or certification in the following applications are desirable: MS Access, MS Excel, MS SharePoint, ArcGIS, or similar applications. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.
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Work Experience
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A minimum of five years of progressively responsible experience in managing information in a crisis management, disaster management, emergency management, humanitarian emergency or recovery context or related field is required. Relevant international field experience in any of these areas is desirable. Qualifying years of experience are calculated following the receipt of the first level university degree recognised by the United Nations.
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Languages
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English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in oral and written English is required. Fluency in Arabic is desirable.
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Assessment
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Evaluation of qualified candidates may include an assessment exercise which may be followed by a competency-based interview.
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Special Notice
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This position is funded for a finite period of one year and may be subject to extension. Extension of the appointment is subject to Extension of the mandate and/or the availability of the funds. Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.
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United Nations Considerations
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The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
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No Fee
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THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.
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